03 July 2012

Free For All Tuesday No. 74

You never can tell what sort of questions we will get on Tuesday's. But it is your chance to ask any Filofax related questions you might have.

So fire away... and we will collectively try to answer your questions or offer opinions.

94 comments:

  1. Question for all those one Filo for life people -How do you manage your set-up? Would love to get a glimpse.....

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    1. I'm firmly in this camp, and there's a complete post on my set-up (December 2011 I think) with photos. I know many many others have also posted about their set-ups, almost on a weekly basis I would guess. I would suggest taking a look through the archives.....

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    2. Hi Preethi! I have just made a call for guest posts about this for my 'One True Filofax' series on my blog! So if anyone would like to do a guest post on my blog about their 'one life, one filo' planner, please look at my blog and leave a comment and I will get back to you! Thanks!
      http://thelifeoftheperpetualstudent.blogspot.co.uk/2012/07/otf-call-for-guest-posts-on-one-life.html

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    3. I'm unexpectedly leaning towards OTF now, so shall look forward to reading people's guest posts, and going truffling round the archives here of course...

      My only issue is, I don't want my OTF to leave the house, because it has details of personal stuff in (including health-related) that I don't wish to risk losing in a taxi, or leaving behind in a meeting - how do other people handle this?

      It's the issue that first drove me to 2 seperate Faxes, and I'm not sure I've totally resolved it yet.

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    4. I use a pocket slimline for just appointments and a few notes. I, like you, don't want to take the chance of parting with my Winchester.

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    5. Hi Shanti

      I really can't imagine how you could do the OTF thing without taking it out of the house......I certainly couldn't, especially with the GTD aspect to that.

      Maybe leave the confidential stuff at home in a separate place? Not the best solution, but out of the two alternatives, probably the better.....

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    6. @David - I'm a fairly new filofax user but know myself well enough to know that One filo is all I can handle at the moment and would love to read about your setup (as you referenced above), but your blog is not available (blocked?) when I click on your link.

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    7. @David, thanks! Yes, it might well come to that, basically I do freelance work and a lot of it is home office meaning the majority of what I do outside my home is planned, and for now, I can get away with taking relevant sheets with me... (ie not perfect but acceptable solution...?)

      Anyway moving back to personal as "my Filofax" size across the board has actually solved a lot of problems, A5 did the biz as my home/base/personal Fax for 4 years, but I think I'm done with format wars... I'm old enough to remember betamax vs. VHS, enough already! lol!!

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    8. Hi Ican

      Sorry about the link problem - we've moved formats within my business website and I suspect the time management side hasn't survived pro tem! I'll try to get it sorted....drop me an email via davidpopely (at) googlemail (dot) com, and let's keep in touch. There wasn't a lot on the site re my own setup, but I've just completed an update of that Philofaxy post for another blog as a guest poster, and I'll be happy to pass on the info when I know when it's going to be published. Meanwhile, I run a small Yahoo group dedicated to time and life management, and I'm always happy to ramble on about any related matters!

      As for only being able to handle one organiser, I'e never seen any need to divide my 'stuff' since I bought the idea of one life, one organiser in the early 1980s. that tactic never works for me....

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    9. @Shanti

      VHS vs Betamax...I think that's a bit like Filofax vs PDAs/smartphones, yes? Only in this case the 'old' is very much more functional than the 'new', for most things....

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    10. @David lol yes, recently had the very amusing {insert evil grin} experience of some chap on the underground asking for directions, all the smartphones didn't work, my map (in my handbag Filofax, of course!) did, and I was able to write him directions from Leicester Square tube, all without needing "wi-fi" or similar...

      Pen and paper will always win over anything with fragile links to external databses, or internal need for power before booting or performing...

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    11. Shanti, in that case you might enjoy this:-

      http://weknowmemes.com/2012/06/why-not-try-a-book/

      Not quite on-topic, but pretty much there...... :)

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    12. @David: Oh yeah!!

      Back on topic - I guess the question is, what in your life needs organising?

      Work from need, as in "I never seem to know when my next exam/dental appointment/troll attack is due!" and then add sections as you require them?

      I have a "Finances" section - other people like "Books Read" or "Children" or "Slaying Vampires" or things like that.

      Basically, whatever fits your needs for organisation, and which you'd be happiest if it was all in one place you can see daily...

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  2. I'm curious to know how many people out there actually have 2 filo's - an A5 and another.
    It seems to me to be coming more frequent.
    My personal set up at the moment is A5 and Pocket

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    1. I've got an A5 and a Personal, but I never use the A5 now, so I guess that doesn't count......:)

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    2. I have an A5 for everything really and a pocket as a wallet with notepaper and a week on two pages. It does mean duplicating my diary but I can't carry my A5 and I just can't seem to manage to do a one filo in a personal - no idea why as I really don't have that much going on!!!

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    3. I have an A5 & a pocket. The A5 for monthly overviews and projects, the pocket is a wallet/purse; with basically everything I do in a day in, food, entertainment, exercise etc.

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    4. I'm an A5 and pocket user as well, although I'm considering switching a pocket for a compact. The A5 is the mothership/do everything filo. I use the pocket as a wallet. I keep info in there that I'm likely to need while out: kids' clothing sizes, books to buy, emergency contacts, etc. Also have a monthly calendar.

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    5. Hi Louise! I use 2 now as well -- a Personal as an everything-in filo, and a Pocket or Slimline as a wallet/purse. Since I realized a filo works as a wallet, I have not (yet) looked back. It used to be just a Pocket for everything until I returned to a Personal size.

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    6. I have an A5 and a personal. I use the personal as a index for my files.

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    7. Same as JasJan, A5 at home and Pocket as a wallet! I actually just blogged about the 2 set-ups!

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    8. For the past 12 months I've been using an A5 Flex with a 13mm ring fitted inside. I've then got a Flex Slim which I use as a wallet.

      I've just completed writing a post on my slightly unusual set-up. Hopefully it'll feature here in a couple of weeks time!

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    9. I use 2. An A5 that is strictly for work (note taking and filing only) and a Personal that holds my calendar with both personal and work appts as well as all other personal stuff.

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    10. I use a 2 Filofax system. My A5 Aqua Chameleon is my workweek planner. I use it Monday-Friday for both work and personal purposes. I need a lot of room to write for my work, so the A5 is perfect. My weekend planner is a Pocket Sunflower Piazza. I keep Sat/Sun plans and appointments, as well as shopping lists and tasks/home projects. Separating workweek from weekend helps me avoid overbooking or duplicating, and when I'm running around doing errands on the weekend, the pocket is so much more travel friendly. (I have other Filofaxes, but they all have different uses and they stay at home.)

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  3. Hi there, I wonder if there are any lovely US-based Philofaxy enablers out there who would be able to receive a mini Filofax parcel for me and then post it on to the UK? I have found a much wanted filo online to buy, but they will only ship to a US address. I will of course pay everything! Let me know and I'll give you my email address for more details. Thank you so much ("My name is Ros and I am an addict")

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    Replies
    1. I will be happy to do it for you Ros! Email me and we can work it out. (kelly.marriott7@gmail.com.)

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    2. I will be happy to do it for you Ros! Email me and we can work it out. (kelly.marriott7@gmail.com.)

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    3. Thank you!! I will try and contact you directly.

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  4. I have a Cuban Zip A5 which sits on my desk and a carry my Cuban Personal with me. I use both but the personal stays in bag until the following morning and until then I use the A5 Desk. In the morning I sync the two ready for a new day.

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  5. Are there any Philofaxers in the southeast U S that would like toplan a meet-up?

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    1. I'm in Atlanta. I would love a meetup!

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    2. I am also in Atlanta and would meetup.

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    3. I am a little west of Huntsville Al.

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    4. Four hours from Atlanta in AL.

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  6. I had one inspiration recently that I thought I'd share - instead of meticulously labelling dividers, eg Money, Diary, To Do, etc, why not go by colour themes?

    When I thought of this for me, it went:

    Green - all things financial, including purchases planned ahead;

    Blue - plans, goals, also quotes, poety etc (I guess because it's sky-colour?)

    Red - diary, to do lists, etc... the colour of "Urgent"

    And I guess gold or pink or something if you have a lot of family/spouse related stuff in there as well...

    Just a thought, I'm not sure I'm ready for it yet but it might make life easier for those of us who obsess unproductively about the perfect titles for our dividers!

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    1. PS The "obsess unproductively" bit there refers to my recent changeover, below, and the rather more than healthy amount of time spent wondering if "To Do" should, or should not, be classed under the "Diary" tab...

      (I decided on a tentative yes, pending future inspirations! Then made plastic DIY page markers to open sub-sections, in colours matching the print colours on the main divider..)

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    2. I did this, because I couldn't decide what to name mine either, and I knew if I made labels I would either want to change the word on the label or the font. I have covered my dividers in cute gift wrapping paper, and there's one with cakes and party hats for my yearly calendar (because it's mostly got birthdays and anniversaries written on it), there's one with a cartoon girl wearing trendy clothes and talking on a mobile phone for my shopping section, etc. I recently added one with fireworks for my weekly calendar, cos "baby you're a firework, come on let your colours burst..." a-la Katy Perry, lol.

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  7. Well... after thinking just on Friday my set-up was good to go for an indefinite period, I had a brainstorm over the weekend, due to changes in my working life & finally starting some new studies, and moved my:

    work contents (Finsbury personal) to merge with my

    handbag contents (Logic zip personal)

    and then copied essentials only from my:

    home/personal binder (Kendal A5)

    and put those in the Logic zip as well.

    Leaving me with:

    Finsbury personal, navy blue, smart & gorgeous, in my handbag with pared down inserts & month-to-view diary, ready to take notes & provide maps & info on the go, also to carry selected work pages only as needed;

    A5 stripped and ready with lined paper for the class notes;

    good old Logic zip doing double duty as work (ie home office) and personal Fax, with a week to view diary and DIY printed dividers.

    The advantage is that I've cut about 10 - 20 minutes a week copying stuff from personal sized pages in my work & bag Faxes into the A5, where there was a big crossover from work to personal life, and now I'm back to having all my daily "action" stuff in the same size.

    I realised as well, I missed the neatness of having a personal size open on my desk, and that Logic zip binder lies flat now, I think it's at least 8 years old and while it doesn't scream "luxury" (it's microfibre & plastic) it gets the job done and has 2 pen loops.

    I'm not quite "one life, one Filofax" yet because I still have a seperate personal for my household renovation project, but I'm a lot closer than I was!

    It's the last thing I was expecting to do, but it feels really good...

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    1. This comment has been removed by the author.

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    2. There's a real satisfaction in getting a new setup that works well. It's the creative urge, I think. Congrats! Regarding your note on tabs, I've got the FF dividers that you can type on the colored label and then slide it into the tab, so it gives me color and an easy way to change tabs names.

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  8. Hello all,
    Perhaps you could help me out; I have an A5 red Classic Filofax bought a few years ago. I wanted it back in function but suddenly I discovered that after a few days in use, the front leather / paint broke and got loose.
    It's hard to explain, a picture I could send you.
    Anybody know if there is guarantee with Filofax?

    The nivea treatment didn't help.....

    thanks for your effort,
    Lavender
    (lavenderboon @ (h o t ma i l.com)

    ReplyDelete
    Replies
    1. Could you maybe upload the picture to http://imageshack.us/ and then post the link here - it's free and might mean more people get to see it?

      I don't know about a guarantee, after a couple of years, but someone might be able to suggest ways of mending it if we can see the damage. If your camera doesn't pick up the details, a flatbed scanner might - just be careful not to scratch the scanner glass.

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    2. HIya Shanti

      I have a personal sized Classic in brown, I got it about a year ago and the condition of it now is just awful. Creases along both sides of the spine, you can see it here.

      http://www.flickr.com/photos/gailwh/7495587350/in/photostream

      I looked after this so well too as it was expensive, but nothing I did, prevented this from happening.

      Not worth the money I spent at all, now it just sits redundant on my Filofax shelf looking very sorry for itself.

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    3. Gosh how annoyed you must be, not sure I have an answer as I've never owned a Classic, but I can only repost (for this + post below) what Steve posted here:

      "Nikki, if you still have it, peel all the film off, it should be leather underneath. They put a plastic film on some of these to protect the leather, crazy I know!"

      (Click that link then search inside the page for "film" or just scroll about halfway down.)

      I have no idea if this will fix it for you, just bumping an old post I for one had totally forhotten about!

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  9. Hi Shanti,

    In the meanwhile I have loaded pictures on my (Dutch) blog.
    http://maisonartisinale.blogspot.nl/
    Perhaps now you can see the pictures?

    Greetz, Lavender

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    Replies
    1. Hi Lavender,
      i thought you might be interested - this theme also came on on FFAF on June 8th towards the end of the day:

      http://philofaxy.blogspot.com/2012/06/free-for-all-friday-no-186.html

      I remember Steve saying about peeling off the film..?? I don't know as I don't have a Classic, but please let know if you find the solution!

      Delete
  10. Slightly non-filofax (sorry!) but after my comment a week or so ago about loving my sale Smythson organiser, I had to pass on the bargain, they've just reduced their Duke in red (A5 and fits film inserts) to £105 (from £340 I think) and there is a red personal size (Bond St) and another smaller one on there in their sale too. Gutted as I bought my Dukes/A5 for more than that!!

    On a more filo note - does anyone know where I can get some A5 dividers which have the tabs where you can insert tabs/change them, I have some in cotton cream for my personal and want some for my A5.

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    Replies
    1. Sorry - damn autocorrect, 'filo', not 'film'!!

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  13. Just talking about ideal Filofax Organisers on my blog, so wondered what would be your Perfect style Filofax, or if you could design your very own, would would it be like.

    I would have the A5 Malden Ochre leather with the Holborn layout...lots of deep pockets. It would have 35-40mm rings and the clasp would have 2-3 press studs on it so I can stuff it full and not worry about the clasp not fastening. Where the credit card slots are, would be a clear plastic slot so I can put a photo in there.

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    1. Oiled leather, navy blue, 30mm rings in the personal size, 2 credit card slots in left/front cover, plus 2 long vertical slots & space with clear plastic for a photo, space for notepad in the back/right cover, 2 penloops with elasticated section hidden to the inside, so they can expand, like the Kendal...

      Solid brass mech & chunky brass zip, small square brass plate on the lower right front cover externally with "Filofax UK" on. If it over-wrapped the rings like the Temperley, or lay flat straight out of the box, that would also be good...

      ... Nope, not overthought that at all!!! lol!

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    2. Oh and PS it comes with that sexy London skyline marker, but sans Olympic/2012 branding, and also with a Paris Metro, and NYC streetmap, as standard... Markers with their iconic skylines should probably be included - wouldn't say no!

      (Next in this series of Shanana-Banana Posts: why unicorns make a great and surprisingly practical! commuting vehicle; and, how to win a solid gold pair of Manolo Blahniks every time you buy some socks...)

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  14. Whee! I'm going to Wales (Llangollen) and then London this week and the next! (and London a second time at the end of the month) Are there any Philofaxers anywhere around those places? If so - wanna meet for a mini meet-up? :)

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    Replies
    1. hi Yu, Llangollen's about three hours from us, but I'm in London Tuesday 10th, free in the afternoon.....any use? davidpopely (at) googlemail (dot) com .....

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  15. Question:
    Am I the only grown-up (coz Esme was awesome!) who occasionally buys that weekly Dr Who magazine, the one that's really expensive - just because they include free stationery sometimes? ^_^

    I have a lenticular notebook that's a smidge larger than A5, with the Tardis on, which I'm waiting to re-punch and use in some absolutely amazing way, and meanwhile a mini-ruler with various aliens that actually travels in my handbag Fax and... well a pencil, but it didn't make it to my Faxes because I use mechanical pencils!

    I also sneaked a pic of Matt Smith into my Fax, the old ball & chain wasn't crazy about it, but I did point out that my "Social" tabbed-divider MIGHT include Dr Who cons at some point - and anyway, he's a bloomin' alien himself!!

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    Replies
    1. I loved when my sons were young enough to accept the Dr Who mag as a treat..... They were never into stationery so I have an adipose ruler just perfect for my personal!

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  16. I'm just re-posting here as I posted quite late on Friday's Free For All due to a busy weekend, i'm arranging a North West meet up in Manchester if anybody is interested, hoping for a Saturday in September some time, i've never been to a meet up let alone organised one so you'll have to bear with me lol. if your interested you can contact me via my blog, there's a post on there about the meet up or you can email me alisoncarroll5 (at) btinternet (dot) com :)

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    1. Hi Alison,
      Yes count me in for the North West Meet Up in September. Hope you received my last email (Yesterday). Looking forward to seeing everyone.

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    2. I am also interested!! The 2nd half of september would be better for me! Yayyy!!

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    3. Ooh yes! Let me know details and I'd be happy to come.

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  17. My dh has asked me to buy him a personal size Filofax. I am still in shock as he rejected the pocket Fins I bought him last summer. Anyway, many have recommended the Kendal as an appropriate Filo. Any other suggestions are most welcome. Please! Thanks.

    ReplyDelete
    Replies
    1. I worship at the altar of the Kendal myself, but my proposal is to make the divisions (of whatever you buy) less pernickety if he's new to Filofaxes, so depending on his work needs, just have "Info" "Action" and "Ideas" tabs? Subdivide with page markers you cut from acetate sheets?

      Add in "Money" or one other thing he needs, because if you're already looking at Kendals, then you're looking at second-hand/re-seller, not complete out of the box: maybe a gift with laminated tabs you made for his needs, might make him really get into this?

      Finally, they're old news but Filofax Pak & Logic are 2 tough nylon zipped binders you sometimes get on e-Bay, which should be suitable where a Kendal isn't.

      Delete
    2. Hi Sandra

      Malden in Ochre works really well for me......

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    3. From what's currently available on filofax.xo.uk I'd suggest the Holborn. It spans rugged-->sophisticated and is very practical.

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    4. I have to agree with industrious housewife, the Holborn is a fantastic organizer. Were I ever to be lucky enough to have my dh ask me to buy one for him, I would go for the Holborn in black.

      Pls keep us posted on what you decide. Lucky duck!

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    5. Thank you! Will look at each and might even let him decide. Might. ;)

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  18. Does anyone know how many Filofax Note pages an A5 Filofax can hold?

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    1. What size rings, 20, 25 or 30 mm?

      Steve

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    2. Can I risk being annoying and say, there is a difference between "can hold" and "can allow to lie flat to the right, on opening" which means your 'Fax contents aren't jumping up at you every time you open it?

      And also ask, what about dividers, page markers, card-holder inserts, etc?

      Perhaps a more accurate question from me would be, what kind of content and sections would you like to fit into your Filofax?

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    3. The ring size would be 25mm or 30mm, I have two Filo's in mind and both have different ring sizes.

      Also it would totally be Filofax Note paper only, no dividers at all. I don't mind some paper "jumping out" when the rings open, but to be honest, once these papers are in, the rings won't need opening....I hope! lol

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    4. P.S. I've just tried putting 3 full pads of Filofax paper in the 25mm ring one, they sit comfortably and that's with the card backing on each of them. I need 365 sides, so ideally 183 sheetswith one backing for support! Hmm...it's looking tough!

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    5. Ok, I have no answer, but now I'm curious... 365 sides, I'm guessing this is for some sort of daily journal project?

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  19. Does any one else use a Filofax as a wallet/purse ?
    If so what size and what does it contain ?

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    Replies
    1. My Personal Malden is in effect a wallet, since it contains everything I take out with me each day. The zip compartment can contain coins, arguably the only thing I don't normally carry in it.

      Plastic cards in the four pockets inside the front cover, with the remainder in card holders on the rings at the back. For full details of my set-up, you can refer to my Dec 2011 post :)

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    2. I can't seem to access your blog,
      could you send me a link please

      *puppy dog eyes* :)

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    3. I think David means this guest post:

      http://philofaxy.blogspot.co.uk/2011/12/my-gtd-set-up-david-popely-guest-post.html

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    4. My own time management website is currently 'down', but you can find the post to which I referred here:-

      http://philofaxy.blogspot.com/2011/12/my-gtd-set-up-david-popely-guest-post.html

      Hope this helps. Given the number of people asking me about 'my blog', I suppose I really should start one centred on my time management stuff! :)

      Watch this space.....

      David

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    5. Snap..... and yes you should David ;-)

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    6. OK, you can find an introductory post at

      http://davepopely.wordpress.com/2012/07/03/time-management-and-all-that/

      I plan for there to be more, so if anyone wants to subscribe, feel free...this is just the start :)

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    7. Steve - 'tis done :) Basically it's combined with all my other interests, but I think the time management 'strand' will be pretty strong.

      Now that the sub-domain at dpassociates.net is no more, this seems like an ideal way to get this stuff 'out there'

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    8. And Mr Gromit is on the case as well... looking out for suitable posts to include in webfinds... !

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    9. Steve, I've done a post for The Perpetual Student which is basically an update on my December 2011 post for Philofaxy, and which is coming out tomorrow (afternoon, I believe). I'm also planning on scheduling it up for my own blog on Thursday or Friday, which might (from my point of view) be the better version to pick up - if you want to pick it up at all......

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    10. I use a pocket Finsbury, which is great for a wallet because it has the billfold at the back, so you don't have to be cramming your cash in some other space that's not designed for it.

      I carry my 3 most used cards inside the front cover, and other cards (like store loyalty cards, membership cards, etc.) are in 4 plastic top opening pockets on the rings. Also on the rings is an info card (I make my own), notepaper (I also make my own), a month per page calendar (made my own but I don't like it much - next year's will be better), a couple of dividers, and some FF notepaper at the back where I keep notes about what gifts to get for people.

      The best part about the whole thing is that I pre-punch my homemade notepaper and leave a stack on the fridge at home for the shopping list, then when it's time to go shopping the list goes straight on the rings and I never lose it.

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    11. For the summer I have downsized to a one life one filofax approach. I have a personal crimson Malden with everything in it. My cards go in the front slots with extras in credit card inserts later on while notes and coins just about fit in a zip pocket behind my flyleaf. It's been a week so far and so far so good. I'm back in my smaller bag again!

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  20. I'm currently using the compact Pennybridge, which has a proper purse section, but I'm waiting on a Ranger which I won on ebay and will be using as both my main diary filo and purse.

    I found I wasn't really using the small amount of info I kept in the Pennybridge, but would have liked to have my full diary and projects with me. Looking forward to tweaking my system ever more. :-D

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  21. I used a Time Manager compact as a wallet for many years. My wallet is now a Flex Slim waiting for leather version to come out.

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  22. hi Tim

    The TM wallet makes a *great* 'carry-around' tool, in David Allen parlance. It's the one thing which really tempts me to go back to the TM binder (which still looks great after 20 years and knocks spots off both of my FF).....

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  23. I used a Time Manager compact as a wallet for many years. My wallet is now a Flex Slim waiting for leather version to come out.

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  24. Hi Dave - you spent a lot of time describing your set-up a few months ago. Watch out for a post from me coming soon! It's my attempt at trying to find a decent portable organiser system including a suitable wallet! Tim

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  25. Hi Tim

    I'll certainly be looking out for that.....is it going to be on here, or on your own blog, and if the latter, maybe you could send me the link?

    I guess you're not using your old TM compact any more? What a shame....I was actually thinking of the pull-out section of the full TM system, the one with the fold-in punched leather holes which carries the diary,contact book and notebook - brilliant!

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  26. For a description of how I use my Pocket Chameleon as a wallet, see:
    http://www.notanotherfilofaxblog.blogspot.nl/2012/05/my-pocket-filofax-wallet.html
    It also links to my video.

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  27. You're thinking of the Time Manager Planner Wallet, David. I still own 3 or 4 of those! Although it doesn't have the leather holes (and isn't actually leather), the Flex by Filofax is a direct copy of these wallets in just about every other respect - even down to having a redundant cheque book holder slot on the bottom right. I use mine as a wallet in the same way and will cover this when my post comes up here on Philofaxy - hopefully next Wednesday.

    I do have a blog but I don't do Filofax on it - only life in the Yorkshire Dales! http://holidaycottagesyorkshire.blogspot.co.uk

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