My current sections are as follows:
- Notes/In - this is regularly processed to zero, with some blank paper at the back
- Next actions - my to-do lists with everything broken down into an action that is ready to be done, rather than something like 'file my tax return' (which would go into Projects)
- Projects - a list of current projects at the front with details about each project
I am on a bit of a simplifying mission in general right now, so it isn't surprising that my Filofaxes have come under some recent scrutiny! I love these dividers that I have been using, but they just feel a bit too cute for me right now. These Franklin Covey multi-colour Pagefinders are just what I wanted to add a bit of colour without any patterns or adding too much bulk.
This is what the front of my Kensington looks like, but since taking the photo I have processed the notes into the appropriate place or done the action.
I used to have a divider for Notes/In at the front, but it occurred to me that I just didn't need it as it's always the first thing that I come to. The plastic pencil case is very handy for holding receipts etc. and for sticking post-its on.
My to-dos (called next actions in GTD) are sorted by context to break them down into where I need to be, or what to use to do them. I can easily feel overwhelmed, so just focusing on one list really helps me. I currently have:
- @ Mac (renamed as I finally moved from PC to one)
- @ home
- @ errands
- @ phone
- @ waiting for
- @ someday/maybe - regularly reviewed so that it doesn't become a dumping ground, and future projects go here.
At the start of my project section, I keep a copy of some GTD guidelines on how to plan a project.
I'm considering adding an A-Z index to my final reference/miscellaneous section as it could do with a bit of tidying up.
At the back of my binder, I keep a laminated copy of the GTD workflow diagram, which I find invaluable in helping me figure what to do with all my stuff.
|GTD workflow diagram|
|Sushi notepaper for ad-hoc notes|
|An envelope from my wedding used as an extra bookmark|