23 February 2017

The Hitchhikers Guide to the Plannerverse - Episode 51


Guest Interview - Rose Orchard

In today's episode Steve interviews Rose a long time planner user and fan of Philofaxy.

If you have ideas for future episodes please send them to steve at philofaxy dot com

Show Notes (timings approximate)
00:00 - Introductions
01:45 - First encounters with planners
03:45 - Banking organiser
05:00 - Parental influence on planning
09:00 - What planners do you now use?
16:00 - What is your current style of planning
17:00 - Work planning
18:30 - To Do lists
25:00 - What do you like most about paper planning
28:00 - Tip of the week

Episode 51 - Guest Interview - Rose Orchard


A direct download is also available here: Episode51.mp3

Show notes: A5 docx pdf  Personal docx pdf

NB: A5 is in A4 format so it can be scaled to suit A5 or A6 size. Personal is for printing direct on Personal size paper.



Presenters - Rose Orchard and Steve Morton
Editing and production - Steve Morton

Our Websites:
Rose: Instagram, Facebook Philofaxy Group, Facebook Van der Spek Group
Steve: Philofaxy, Travellers Notebook Times, Mr Philofaxy (IG)

Naturally we would love to hear your feedback on the podcast. If you use iTunes please gives us your rating or reviews of the podcast.

If you want a quick link to all the podcasts remember: http://philofaxy.com/podcast/

Previous Episodes:

50 - Organising your significant other - A5 docx pdf  Personal docx pdf
49 - Creating the ultimate planner - A5 docx pdf  Personal docx pdf
48 - Getting past New Years resolutions - A5 docx pdf  Personal docx pdf
47 - How to understand being a planner newbie - A5 docx pdf  Personal docx pdf
46 - Buying and Selling 101 - A5 docx pdf Personal docx pdf
45 - A5 or A6 - A5 docx pdf  Personal docx pdf
44 - End of Year - A5 docx pdf  Personal docx pdf
43 - Digital Planning vs Analogue Planning - A5 docx pdf  Personal docx pdf
42 - Planning vs Organising - A5 docx pdf  Personal docx pdf
41 - Short and Long Term Planning - A5 docx pdf  Personal docx pdf
40 - Good and Bad Planner Habits - A5 docx pdf  Personal docx pdf
39 - Tackling Planner Size Change - A5 docx pdf  Personal docx pdf
38 - Self-Improvement or Personal Development - A5 docx pdf  Personal docx pdf
37 - What is productivity anyway - A5 docx pdf  Personal docx pdf
36 - The Planner Community - A5 docx pdf  Personal docx pdf
35 - Wellness Planner - A5 docx pdf  Personal docx pdf
34 - Listeners Question - A5 docx pdf  Personal docx pdf
33 - Pens and other writing instruments - A5 docx pdf  Personal docx pdf
32 - Proper storage, care and shipping of planners, rings etc - A5 docx pdf Personal docx pdf
31 - Guest Interview - Louise Umeki - Plannercon 2017 - A5 docx pdf  Personal docx pdf
30 - Form Following Function -  A5 docx pdf  Personal docx pdf
29 - Seasonal To Do Lists - A5 docx pdf  Personal docx pdf
28 - Making and keeping annual goals - A5 docx pdf  Personal docx pdf
27 - Organising the family - A5 docx pdf  Personal docx pdf
26 - Guest interview - Theresa Hall - A5 docx pdf  Personal docx pdf
25 - Guest interview - Ray Blake - A5 docx pdf  Personal docx pdf
24 - Defining the important things from the urgent things - A5 docx pdf  Personal docx pdf
23 - Guest interview with Rita Sedani - A5 docx pdf  Personal docx pdf
22 - Printing your own inserts - A5 docx pdf  Personal docx pdf
21 - How to derail your planning system by over thinking - A5 docx pdf  Personal docx pdf
20 - Digital devices/services and your analogue planner - A5 docx pdf  Personal docx pdf
19 - What To Keep In Your 'Others' Tab - A5 docx pdf  Personal docx pdf
18 - Zombie Apocalypse Preparation - A5 docx pdf  Personal docx pdf
17 - Managing Finances In Your Planner - A5 docx pdf  Personal docx pdf
16 - Planning for those of us who actually can't live without planning, with guest co-host Carie Harling - A5 docx pdf  Personal docx pdf
15 - Automation NirvanaA5 docx pdf  Personal docx pdf
14 - Work Life Balance and Your Planner - A5 docx pdf  Personal docx pdf
13 - GTD Productivity And Using Your Paper Planner - A5 docx pdf  Personal docx pdf
12 - Job Seeking and Keeping - A5 docx pdf  Personal docx pdf
11 - Planner Fail -  A5 docx pdf  Personal docx pdf
10 - Planner Hacks - A5 docx pdf  Personal docx pdf
9 - Planner Planning - A5 docx pdf  Personal docx pdf
8 - Choosing Inserts - A5 docx pdf  Personal docx pdf
7 - How do you carry your planner - A5 docx pdf  Personal docx pdf
6 - Planners on the go - A5 docx pdf  Personal docx pdf
5 - Why would you pay more than the price of a Filofax? - A5 docx pdf  Personal docx pdf
4 - Using Your Planner To Create Permanent Habit Changes - A5 docx pdf  Personal docx pdf
3 - Getting on with two or more planners - A5 docx pdf Personal docx pdf
2 - Where to start your planning journey and why - A5 docx pdf  Personal docx pdf
1 - What size and why....  - A5 docx pdf  Personal docx pdf

22 February 2017

Comparing A5 Gillio Organisers

I recently bought a Gillio A5 Compagna and this then gave me the opportunity to compare all three models available from Gillio in their A5 organiser range hopefully this might help others decide which is the right model for them.

This is not intended to be a detailed review more a simple way of showing the key differences between the three models.

Top to bottom: Amica, Compagna, Mia Cara


Top to bottom: Amica, Compagna, Mia Cara

Amica A5
  • The lowest price of the three A5 models, prices for the A5 size currently (2017) start at: €352 (inc VAT) 
  • Covers have stiffener and foam internally. This makes the Amica ideal if you are going to be writing in it away from a desk or flat surface as it has some structure. Organiser lays flat without any training straight out of the box. 
  • No zip pockets only secretarial slip pockets.
  • Inside - left : 2 leather secretarial pockets for papers; 4 pockets for business cards and/or credit cards; 1 pocket for several business- and/or credit cards.
  • Inside – right: 3 secretarial pockets, 3 pockets for business cards and/or credit cards.
  • One pen loop. 
  • 25 mm Rings which are replaceable. 
  • Empty weight 495 grams
  • Takes true A5 size inserts with no issues.
  • Also available in Medium(Personal) Pocket and Mini sizes.
Compagna A5
  • The mid-price of the three models and I believe this is the most popular model. Prices for the A5 size start at: €390 (inc VAT) 
  • No stiffener between the inner and outer layers of leather.
  • Heavier in weight than the Amica at 505 grams including the fly leaf
  • Full width back pocket, useful for A4 documents. 
  • Comes with leather fly leaf, reverse side of this is a suede finish not the same colour leather as the organiser. 
  • Inside - left: one secretarial pocket and one smaller pocket for storing papers; one compartment for several business- and / or credit cards; four business- and / or credit cards slots.
  • Inside - right: one secretarial pocket and one smaller pocket to store pieces of paper; zipper for coins/money or papers.
  • One pen loop. 
  • 25 mm Rings which are replaceable. 
  • Takes true A5 size inserts with no issues.
  • Also available in Medium(Personal) Slim, A6, Pocket and Mini sizes.
  • A6 model slightly different design to the others see review here. The A6 has a fly leaf with an additional pen loop. Something I believe should be included in the A5 design.
Mia Cara A5
  • The heavy weight in the line up, at 745 grams even when empty! Prices for the A5 size start at: €585 (inc VAT).
  • Two part design with a removable internal organiser section. 
  • External outer jacket has no stiffener between the leather layers. The organiser section has stiffener between the layers of leather.
  • Full width back pocket in the outer jacket. 
  • Inside - left (outside part): wallet (with popper button); zipped pocket; extra pocket to store papers.
  • Inside - left (organiser part): three credit and/or business card slots; one larger pocket.
  • Inside - right (outside part): six credit and/or business card slots
  • Also available in Medium(Personal) and Pocket sizes.
  • One pen slot in the central spine location of the outer jacket. I don't find this easy to use. I use a Filofax Flex fly leaf with a pen loop on the rings or a pair of them to give me two pen loops. If you are right handed retrieving the pen from the central pen slot is fiddly with the organiser section in place. 
  • 25 mm Rings which are replaceable. Considering the overall weight of the Mia Cara, it deserves to have bigger rings. But there is a problem even with 25mm rings....
  • Please note that the organiser section was not designed for A5 inserts, it was designed for inserts that are 'Half Letter' size. These are narrower, so if you put A5 inserts in the organiser section you will find the pages are flush with the edge of the organiser section, if you use tabs these will stick out beyond the edge of the organiser section (see the photo below). Admittedly when the organiser section is inserted in the outer jacket this isn't such an issue. However, if like me you want to use the organiser section independently of the outer jacket, it is a major deal breaker for me with this model. It is even worse with 35mm rings fitted! (see the photo below)
Please note that the 'A5' inserts sold by Gillio are Half Letter size (140x216 mm) not true A5 in size (148x210mm).

The removable Mia Cara Organiser with true A5 inserts and dividers
The removeable Mia Cara Organiser with true A5 inserts when fitted with 35mm rings

Overall for me of the three models available in A5 size, the A5 Compagna suits my needs best, the issues with the Mia Cara with the width could be solved by Gillio and I have my own plans to solve these issues. Watch this space....

21 February 2017

Web Finds - 21 February 2017

So I hope you have had a good weekend.

So now it is time to enjoy a great collection of blog posts and videos from around the internet.

We start with a massive plug for Karine at Plannerology and the event she is hosting at PlannerCon USA in March.
Meanwhile here are a selection of the latest Filofax videos for your enjoyment.
  1. PWM Franklin Covey Budget Planner Feb 20th thru 26th - The Clumsy Crafter
  2. New Gillio Croco Set Up + Planner Chat - Mady L
  3. Planner Setup // A5 Dark Aqua Original Filofax // Filling a planner for a friend - missfilofax
  4. Filofax Original Update: My Planner Match | Sam Plans - Sam Plans
  5. My new favourite planner: Sojourner and current set up ft. Sewmuchcrafting, filofax, junk journals - tiffy butter
  6. Valentine's Day Filofax Unboxing: A5 Saffiano in "Vista Blue" & Domino Soft in "Duck Egg" - Melinda Casino
  7. Filofax Malden Compact Setup 2017 - D Mylasteureka
  8. Filofax Original Duck Egg Setup | Sam Plans - Sam Plans
  9. Filofax set up with lots of DIYs filofax setup - Jena Sherell
  10. Webster's Personal Planner vs. Filofax Domino Personal - Brandy Michelle Plans
  11. Filofax Malden Journal - addicted.to.planners
  12. Filofax Malden Personal Setup - Frau Anne
  13. Update: Filofax Domino A5 / Union Jack A5 - Printbalance
  14. Mi nueva agenda filofax THE RESET GIRL Carpe Diem Planners - Mami Crafter
  • For tips on how to improve your videos, please see this post.  Also this video too Webfinds 
  • Your Filofax/Organiser Videos could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
My Week Posts
  1. My Week #7 (13th – 19th Feb) - The Stationery Geekette
  2. My week #253 - Paper Lovestory
  3. Plan with me || Hearts Of Love - Karens Obsessions
  4. My Week #8 (20th-26th Feb) - The Stationery Geekette
  5. This Weeks Spread (for week 20 – 26th Feb) - Life with my Planners
  6. The Week Ahead - Stationery Starlet
  7. Planning my week : A6 Traveler’s Notebook, Hobonichi Techno (bullet journal) and Erin Condren - Ugly Bug Plans
  8. Weekly Setup – Week of 20th February - Planner girl, lover of rose gold, shabby chic and all things vintage
Enjoy.


Free For All Tuesday - No. 316

So what questions or discussion points have you got for us today?

It is Tuesday after all so fire away.

20 February 2017

Giveaway for the Plannerology Event at PlannerCon USA

Are you going to be at PlannerCon USA in March?

If you are, I am giving away a paid for ticket to the Plannerology event as a gift from Philofaxy to one lucky person.
'Why would you do that Steve?
If you listen back to the podcasts over the last year you might have detected that slowly but surely Karine has been working on helping me make better use of my own planner. 

I am eternally grateful to Karine for her patience in nudging me in the right direction!

I'm sure there are others in our community who could benefit from her tutorials and skills. The Plannerology event will be a fairly exclusive event with only 15 tickets available. So the lucky winner will be one of the few not the many.

So how can you win this ticket I have on offer?
In less than 250 words tell me how you believe your planning skills would benefit from attending this Plannerology event.
You can supply photos of your current planner to back up your text as evidence, but this isn't a requirement. 
Email your submission to steve at philofaxy dot com before the closing date and label your entry Plannerology Ticket

Some rules...
1. Obviously you must be attending PlannerCon USA already, sadly I can't make it.  The Plannerology event will take place on 11 March in the evening.
2. We reserve the right to request confirmation from you that you have a ticket to PlannerCon USA
3. No cash alternatives are available.
4. The competition will close at 23:30 (11:30pm - Paris time) on Sunday evening 26th February 2017
5. The winner will be informed via email the following day and details will be forwarded to Karine.
6. The judges decision is final

I linked to Karine's post below in Webfinds last week, but here it is again in full below....

Good luck. 


Greetings Plannerologists!

I am planning on having a VIP First-Class Lifestyle session at PlannerCon with a select few individuals. Space is limited to 15 people only! One person (that's one in 15 people) will have a chance to win a $200 Plannerology gift certificate to gain a planning session with me, either in person if you are local to the VA/DC area or via Skype.

Get your tickets here. This is an OFFICIAL Plannerology event.

There WILL be rare planners to sniff and pet!

After the success of setting up Plannerology in 2016, I've gotten a lot of private messages thanking me for inspiring members to create the lifestyle they have always dreamt of having. It's one thing to dream about living the life you want and another to actually define it and live it. In detail, crating order from chaos. This calls for creating all the first-class lifestyle space you can and removing all other obstacles. Living a first-class lifestyle takes courage and an open mind. There must be a willingness to accept more than one way of getting to the same destination.

That's why I decided to offer up this historic, (yes, I said historic) event. The first annual PlannerCon in San Francisco is already breaking multiple "first" moments with the sheer size and scale of the event along with the quality speakers (*ahem*) and vendors.

The magic that is created at Plannerology allows for small and permanent habit changes, allowing us to ease into our desired lifestyle with grace. Nothing is forced. We develop personal mission statements and yes, we will be doing activities to discover this elusive creature at the VIP session.

I have a slew of take aways for attendees, which by the way is limited to 15 people!! Any more than 15 and we lose the magic. One attendee is guaranteed to walk away with a $200.00 Plannerology Gift Certificate (that's a one in 15 chance of winning), for private session with me after PlannerCon.

Because the First-Class lifestyle is a mindset. we will work on setting the groundwork for that. How? Bring your planner, your pen and yourself to this special event being held on the 9th floor of the Grand Hyatt Hotel on PlannerCon eve! We will have a 1.5-hour guided session, away from the craziness, in a quiet setting where we can take our time and give ourselves a chance to breathe in what is important.


In this VIP Planning Session, you will be able to :

  1. Develop a Personal Mission Statement 
  2. Defining goals that align with your purpose in life 
  3. Ground yourself in your purpose or reigniting your passion for your purpose 
  4. Use your planner as a playbook for your life 
  5. Start taking control of all the moving bits around you 
  6. Make choices that push you forward in your goal success 
  7. Curate (edit) the parts of your life that don't serve you anymore 
  8. Learn to establish routines to enhance your wellbeing 
  9. Start creating a life purpose altogether yours
We will have classical music, a private, ambient and intimate setting. What better way to start off PlannerCon than a private, VIP session?! I welcome you to join me in leaving white space behind. Let's start filling the pages together.

Get your tickets here




19 February 2017

Sunday Start Monthly Inserts

A few weeks ago I showed you all how you can create Sunday start weekly inserts. Today I'm going to dive in and show you to how to create Sunday Start Monthly inserts.

The process is similar, if anything slightly easier. Whilst I'm only covering Monthly inserts, the same principles will apply to changing any monthly calendar including the ones at the top of some of our weekly inserts.

Fortunately the change is only in the Word source document, you do not need to change anything in the Excel source document.

So starting with a conventional Monday Start Month on One Page:


In the Word source file if you toggle the preview in the mail merge tool you will see the merge fields as shown below:


To change this to Sunday Start you obviously need to move the header days across by one column and move Sunday to the start of the week.

You then need to move the merge fields for Sunday across to the start column but shifted down the table by a week. As follows:


Toggling the mail merge preview gives you the final result:


Once again can I emphasise that we have no intention of providing Sunday Start inserts in addition to Monday start ones at present. So if you really want Sunday Start inserts it is time to learn how to do the mail merge etc to be able to create your own inserts.

To help you get started, here are the source files I created for the screen shots above:

Sunday Start Month on One Page - Word Source file, Excel Source file.


Creative Commons License

This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but do not charge or use commercially.

18 February 2017

Web Finds - 18 February 2017

So I hope you have had a good week

So now it is time to enjoy a great collection of blog posts from around the internet, so grab a drink and make yourself for our weekly round-up.

Here are some Philofaxy posts you might have missed this week:
  1. Web Finds - 11 February 2017
  2. Reader Under The Spotlight - Leila
  3. Van der Spek Meet Up - June 2017
  4. PlannerCon Europe 2017
  5. Free For All Tuesday - No 315
  6. Web Finds - 14 February 2017
  7. The Great Organiser Hole Spacing Conspiracy Revisited
  8. The Hitchhikers Guide to the Plannerverse - Episode 50
  9. Free For All Friday - no. 431 by Anita
So here are the latest Filofax and other brand blog posts from around the Internet. Don't forget to leave a comment on the posts you enjoyed reading, all bloggers enjoy getting comments.
  1. Nuovi divisori per la Filofax pocket Siena  - A little trip in Flavia's world
  2. My planner collection - Sharondippity
  3. VIP First-Class Lifestyle Session at PlannerCon March 11-12 - Plannerology
  4. Special croco Junior - Blog Vdsshop
  5. February 2017 | Issue 4… “Someday…” - Paper Planning Magazine
  6. VDS planners and me - Blog - PlanCademy
  7. Speakers' Corner Saturday - 370 - Filomaniac
  8. GTD and Attention - Getting Things Done®
  9. Control that Washi tape - My Filofax Blog
  10. Pocket Wedding Planner - The Organizeaholic
  11. Wish List - Life with my Planners
  12. The 6 Essential Steps To Successful Goal Setting - Cupcakes and Cadenzas
  • We monitor over 400 blogs and sites, your Filofax/Organiser blog posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • We can not guarantee people will read your posts, but we know there is a higher chance of people reading your posts and returning to read other posts if you make them interesting with pictures and good hints and tips. Do not forget to give your posts a title... 
  • Your Filofax/Organiser posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • For some general tips on Filofax Blogging, please see this post

We are on the look out for more people to take part in Reader Under the Spotlight. If you would like to appear in this feature then please contact Steve : philofaxy at gmail dot com  Thank you.

And have you tried reading one of my Flipboard magazines yet? It works great on a tablet or smart phone, but you can view them on a desktop machine as well. Be sure to Follow the ones you like and you will get notifications when I update them.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine. View my Flipboard Magazine.

Enjoy

17 February 2017

Free For All Friday - no. 431 by Anita

I have owned quite a few Filofaxes over the years, but tend to keep a pretty small collection as I usually sell one if I purchase a new one. This has enabled me to try out a good variety and I've realised that my preference is for older models in red, brown or black colour. I think that partly I like the layout and design of the vintage ones, but it's occurred to me recently that I also prefer owning something with a bit of character. It also needs to be in a darker colour, so that it doesn't show wear and tear so easily. As a recovering perfectionist, I can absolutely understand why someone would want to keep their binder in pristine condition by keeping it in a pouch, but for me personally trying to keep things like new just caused me stress. I think that nowadays I probably enjoy using them more as I'm not worried about damaging or marking them with use.

Do you keep your binders in a pouch, or do they get shoved into bags (like mine)?

And as always, as it's Friday please feel free to discuss anything organiser related.
Have a great weekend.  

16 February 2017

The Hitchhikers Guide to the Plannerverse - Episode 50


Organising your significant other!

Have you got a partner who tells you to remind them to do what they forgot to do?

We do! join Steve and Karine for another episode of how to plan when your significant other refuses to.

If you have ideas for future episodes please send them to steve at philofaxy dot com

Show Notes (timings approximate)
00:00 - Introductions
01:00 - 'Remind me to.....'
03:00 - First world planner problems
03:45 - Shared calendars
05:45 - What works for them
06:15 - Travel plans - Kayak
08:00 - Start them young
13:00 - Be the planner in the partnership
16:30 - Organised people
17:45 - Indexing your notebooks - Ray Blake
19:00 - The Pocket Notebook Book - Ray Blake
22:00 - GTD - David Allen
25:00 - Decoration of your planner helping you remember different weeks
27:00 - Colour coding challenge
29:00 - Tips of the week.

And in case you are wondering... Alison rang the restaurant and the date and time suddenly appeared on our shared calendar!

Episode 50 - Organising your significant other!


A direct download is also available here: Episode50.mp3

Show notes: A5 docx pdf  Personal docx pdf

NB: A5 is in A4 format so it can be scaled to suit A5 or A6 size. Personal is for printing direct on Personal size paper.



Presenters - Karine Tovmassian and Steve Morton
Editing and production - Steve Morton

Our Websites:
Karine T: Plannerology, Karine Tovmassian (IG)
Steve: Philofaxy, Travellers Notebook Times, Mr Philofaxy (IG)

Naturally we would love to hear your feedback on the podcast. If you use iTunes please gives us your rating or reviews of the podcast.

If you want a quick link to all the podcasts remember: http://philofaxy.com/podcast/

Previous Episodes:

49 - Creating the ultimate planner - A5 docx pdf  Personal docx pdf
48 - Getting past New Years resolutions - A5 docx pdf  Personal docx pdf
47 - How to understand being a planner newbie - A5 docx pdf  Personal docx pdf
46 - Buying and Selling 101 - A5 docx pdf Personal docx pdf
45 - A5 or A6 - A5 docx pdf  Personal docx pdf
44 - End of Year - A5 docx pdf  Personal docx pdf
43 - Digital Planning vs Analogue Planning - A5 docx pdf  Personal docx pdf
42 - Planning vs Organising - A5 docx pdf  Personal docx pdf
41 - Short and Long Term Planning - A5 docx pdf  Personal docx pdf
40 - Good and Bad Planner Habits - A5 docx pdf  Personal docx pdf
39 - Tackling Planner Size Change - A5 docx pdf  Personal docx pdf
38 - Self-Improvement or Personal Development - A5 docx pdf  Personal docx pdf
37 - What is productivity anyway - A5 docx pdf  Personal docx pdf
36 - The Planner Community - A5 docx pdf  Personal docx pdf
35 - Wellness Planner - A5 docx pdf  Personal docx pdf
34 - Listeners Question - A5 docx pdf  Personal docx pdf
33 - Pens and other writing instruments - A5 docx pdf  Personal docx pdf
32 - Proper storage, care and shipping of planners, rings etc - A5 docx pdf Personal docx pdf
31 - Guest Interview - Louise Umeki - Plannercon 2017 - A5 docx pdf  Personal docx pdf
30 - Form Following Function -  A5 docx pdf  Personal docx pdf
29 - Seasonal To Do Lists - A5 docx pdf  Personal docx pdf
28 - Making and keeping annual goals - A5 docx pdf  Personal docx pdf
27 - Organising the family - A5 docx pdf  Personal docx pdf
26 - Guest interview - Theresa Hall - A5 docx pdf  Personal docx pdf
25 - Guest interview - Ray Blake - A5 docx pdf  Personal docx pdf
24 - Defining the important things from the urgent things - A5 docx pdf  Personal docx pdf
23 - Guest interview with Rita Sedani - A5 docx pdf  Personal docx pdf
22 - Printing your own inserts - A5 docx pdf  Personal docx pdf
21 - How to derail your planning system by over thinking - A5 docx pdf  Personal docx pdf
20 - Digital devices/services and your analogue planner - A5 docx pdf  Personal docx pdf
19 - What To Keep In Your 'Others' Tab - A5 docx pdf  Personal docx pdf
18 - Zombie Apocalypse Preparation - A5 docx pdf  Personal docx pdf
17 - Managing Finances In Your Planner - A5 docx pdf  Personal docx pdf
16 - Planning for those of us who actually can't live without planning, with guest co-host Carie Harling - A5 docx pdf  Personal docx pdf
15 - Automation NirvanaA5 docx pdf  Personal docx pdf
14 - Work Life Balance and Your Planner - A5 docx pdf  Personal docx pdf
13 - GTD Productivity And Using Your Paper Planner - A5 docx pdf  Personal docx pdf
12 - Job Seeking and Keeping - A5 docx pdf  Personal docx pdf
11 - Planner Fail -  A5 docx pdf  Personal docx pdf
10 - Planner Hacks - A5 docx pdf  Personal docx pdf
9 - Planner Planning - A5 docx pdf  Personal docx pdf
8 - Choosing Inserts - A5 docx pdf  Personal docx pdf
7 - How do you carry your planner - A5 docx pdf  Personal docx pdf
6 - Planners on the go - A5 docx pdf  Personal docx pdf
5 - Why would you pay more than the price of a Filofax? - A5 docx pdf  Personal docx pdf
4 - Using Your Planner To Create Permanent Habit Changes - A5 docx pdf  Personal docx pdf
3 - Getting on with two or more planners - A5 docx pdf Personal docx pdf
2 - Where to start your planning journey and why - A5 docx pdf  Personal docx pdf
1 - What size and why....  - A5 docx pdf  Personal docx pdf

15 February 2017

The Great Organiser Hole Spacing Conspiracy Revisited

It is over 5 years since I wrote a similar post to this. This post is an up date/re-write on that post.

You might wonder is it hole spacing or ring spacing? Well in a way it is both, but you either have an organiser with rings of a certain spacing... or paper inserts pre-punched with a particular hole spacing. The fun starts when you start to try and mix and match these things.

Doing research into hole/ring spacing I never imagined how difficult it was or how many varieties of the two there were.

I've decided to concentrate on the most popular ones in our community, but there are many many more, how many more? Well take a quick look at this web page and you will see what I mean! Hans and I have exchanged a few emails on the topic! You always knew I was a Dull Man, you now have confirmation!

The focus of this post will of course be Filofax organisers and what hole spacing they use. As well as hole spacing I will include notes on paper size, so you will at least have the information for Filofax if you come across another brand of insert and you can ask them the right questions with regards to size and hole spacing. 

Before we get in to this too deeply, here is an explanation of what I mean by 'hole/ring spacing' and a picture might save a few words!


This is the dimensions for a European 'Two Ring' binder, in this case the hole spacing is 80mm the drawing also shows the tolerance of ±0.5 mm on that dimension allowed for in the ISO standard for hole punches.... yes such a thing exists!

Filofax Mini 
The Mini size uses 5 rings each spaced by 19mm or ¾ inch. The paper size is 67 mm x 105 mm.

Filofax M2
Filofax M2 uses only 3 rings spaced by 19mm or ¾ inch. The paper size is 103 mm x 64 mm, which is similar to Mini, but it is used in landscape layout rather than portrait

Van der Spek Mini/Succes
The VdS Mini uses 5 ring spaced in 19mm or ¾ inch, 25.4mm(1 inch), 25.4mm(1 inch) and then 19mm(¾ inch) spacing, with a paper size of 68mm x 108mm.

Filofax Pocket/Gillio Pocket/Van der Spek Junior
The Pocket size uses 6 rings each each spaced by 19mm or ¾ inch. The paper size is 81mm x 120 mm. A number of other brands use this size and spacing. Older Filofax Pockets used only 4 rings, details of those are in this post.

Gillio A6/Van der Spek Senior/Mulberry Agenda
These three use a common ISO A6 (148x105mm) paper size with 6 rings are spaced in to two groups of 3 rings. The two groups are spaced by 38 mm(1.5 inches) and the three rings having the common 19 mm(¾ inch) spacing between them.

Franklin Covey Pocket
Franklin Covey Pocket size also uses the same ring spacing as A6, but their inserts are not A6 size, instead they use 3.5 inch by 6 inches (89x152 mm) so narrower than true A6 inserts and factionally taller

Succes Senior
Again the same ring spacing as A6 but their inserts are 95x152mm (same width as Personal) which is yet another combination.

Filofax Personal
Filofax Personal size is a very common size, it uses 6 rings split in to two groups of 3 rings. The two groups are spaced by 50 mm or 2 inches with the three rings having the common 19 mm or ¾ inch spacing between them. The paper size is 95mm by 171 mm.

Whilst the hole spacing is a common feature of other brands, be aware that some brands use paper wider than 95mm, this can cause problems especially in the compact and slimline Filofax organisers, which with their smaller ring sizes have narrower covers. Try before you buy... is the best advice... or if you are buying on line, establish the exact size of the paper or the tabs and make a mock up of your chosen size.

Franklin Covey Compact/Day Timer Portable
The Compact and Portable models both use the same ring spacing as Filofax Personal. However Franklin Covey inserts are 12mm wider than Filofax ones at 108mm wide. Day Timer use the same size inserts as Filofax Personal.

Filofax A5
Filofax A5 uses paper that is 148 mm by 210 mm, exactly the size of European ISO standard A5 paper. However the company chose for what ever reason to use 6 rings, again like the personal size split in to two groups of three rings. The two groups are spaced by 70 mm or 2¾ inch with the three rings having the common 19 mm or ¾ inch spacing between them.

One little oddity or 'did you know' fact about the spacing that Filofax chose for A5, is that you can fit two Mini Pages on to the rings and the pages don't overlap... I can cure any insomniac with these bits of trivia!

Now looking at other brands, it all gets very different to Filofax, so much so that re-punching some of these other sizes can turn your diary insert in to something resembling a Swiss cheese.

Mulberry Planner and Quo Vadis Time 21 size organisers use A5 paper (148x210mm), but with 6 rings are spaced in to two groups of 3 rings which have the same spacing as Filofax Personal size. As we have previously mentioned Mulberry sizes on all of their binders are different to Filofax, a previous Philofaxy post gives all of the details for this brand.

So QV Timer 21 pages need to be re-punched but the Filofax holes fall neatly between the original QV holes.

Time Manager International TMI like Quo Vadis use Filofax Personal hole spacing in their A5 products, but only 4 rings not six, they miss out the middle ring of each 3 ring group. So they have 38mm and 50mm spacing Again re-punching their inserts results in having 12 evenly spaced holes. 

Franklin Covey Classic and Day Timer Desksize in the USA use a page size of 140mm x 216 mm (5.5 x 8.5 inches) which is close to A5 in size (slightly narrower, but slightly taller), but the hole spacing is very different to Filofax. Firstly they use a 7 ring binder, the rings are spaced at 1 inch 1 inch, ¾ inch, ¾ inch, 1 inch, 1 inch. This combination does not line up with Filofax A5 spacing

Punching one of these to fit a Filofax A5 will result in pages that look something like this:


As you might be able to see, the top and bottom holes of the row of 7 holes are very close to the top and bottom holes of A5 Filofax, in fact when punched those holes become oval in shape.

Be aware that some companies sell inserts as 'A5' but they are in-fact 'Half Letter' size (140mm x 216 mm) but they are punched for Filofax A5 spacing. I've also seen another company selling 'A5 inserts' that were 146x210mm in size. Clearly some peoples ideas of standards and tolerances varies! 

Filofax Deskfax
Filofax Deskfax comes in two varieties, the first one uses the same 6 ring personal ring spacing but with pages approximately twice the width of personal size. And more recently using a 9 ring mechanism with ISO B5 size paper (176x250mm). The rings are spaced as three groups of three in ¾ inch (19mm) spacing with the groups spaced 2 inches (51mm) apart, which gives you the opportunity to put Filofax Personal pages on to either the top two groups of rings or the bottom two groups of rings.

Filofax A4
As previously discussed the A4 size is 297 mm by 210 mm a standard European ISO paper size, the four holes are each spaced by 80 mm, again which is an extension to the ISO standard spacing (ISO 838) Nearly all binders in Europe that use A4 paper use this four hole spacing so finding alternatives shouldn't be an issue.

In the USA, Franklin Covey Monarch and the Day Timer 'Folio' size which is 216mm x 280mm (11 inches by 8.5 inches) which is a fraction wider than A4 but shorter. These also uses 7 rings spaced 1 inch, 1 inch, 2¼ inches, 2¼ inches, 1 inch, 1 inch. None of these 7 holes aligns with the Filofax 4 holes.

After attempting to create a suitable image on my computer and failing I resorted to pen and paper! I hope this picture puts the text above in to some sort of context.


I have concentrated on the main brands and sizes that we come across on a regular basis in the phILOFAXY community, it is no where near complete in its coverage of all brands/sizes/formats.

I hope things are a little clearer now... if not... please ask questions in the comments and I will try and respond.
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