What questions or discussion points have you got for us today?
It is time to enjoy a few blog posts from around the internet, grab a drink and make yourself comfortable for our weekly round-up.
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When I went to visit a relative last weekend, she mentioned that the recent changeable weather in the UK had left her feeling a bit unsettled and out of sorts. For some reason, this got me thinking about how I think I can go through different seasons or phases with my Filofax, and how that can affect me. I admit that sometimes I can pick my Kensington up and have a kinda 'urgh' feeling! I then take some time to figure out why, as sometimes it might just mean that I need to do a mini review, maybe something needs tweaking, or it's nothing to do with planning at all, and I might just need to have a couple of days off work.
From time to time, I have short periods where I don't use a Filofax at all (shocking, I know), and will instead use a pocket Raydori that Ray kindly gifted to me. When I do return to a ringbound organiser, I tend to find that the change has helped renew my enthusiasm and given me maybe a different idea of how to make it work better for me right now.
Most of the time, I'm just using my Kensington and feeling quite content, but recently I've had this growing feeling, kinda like I'm restless and feel like I want a change. For me personally, that's more unusual as I'm definitely a creature of habit and I rarely change my set up. So, I'm considering adding something new, and/or also possibly putting together a different set up in a second binder to try out (posts to come).
Do you find that you have different seasons or phases with your organiser like this, and if so, how are you getting on currently?
And as always on Fridays, please feel free to discuss anything organiser related. I hope that you have a great weekend.
Thank you again to Kevin, this is Part 2 of his guest post.
The scripting for my expedition manual got me thinking about creating inserts, even though I don't use an organiser as a diary or planner. I have recently adapted the expedition AWK scripts to take the output of the Unix 'cal' command (that will print a text calendar) to create week-on-one-page and week-on-two-page annual diaries, using my own format.
The next step would be to automatically add events, from an external file (e.g. public holidays, saints' days & other significant events, or birthday & anniversaries), and add those to the diary pages. I've added a function to print them, but automatically inserting them into the relevant week pages still needs a bit of thought. I now see that Filofax introduced such a system last year...
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| Week on one page, PocketA |
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| Week on two pages, PocketA |
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| Week on two pages, alternative Personal (n.b. from the imposed stack) |
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| Week on one page, printed & punched to try |
The little five-week calendar in the header might be worth mention; unlike most diaries, that simply print this month's calendar, I have created a table of five weeks, centred around the current week.
I've since realised it is silly to replicate this on odd and even pages, so I have modified the generator to show the prior four weeks on the left, and the following four weeks on the right.
I've also modified the automatic generation system to create a generic table insert; a simple definition file sets the margins, table title text, font & size, number of columns, their relative sizes, column heading text & fonts, number of rows, grey/colour fill patterns, line thickness & style, watermark or logo insertion (my examples have a very faint watermark in the background) etc. and the script generates the PostScript automatically, sized to whatever page size you want.
The imposition scripts then prepare inserts for easy printing, trimming & cropping.
A more recent script allows the creation of multiple area tables, each area with row and column size and position definitions, including the ability to create a sub-table within an area of a larger table, or to insert a bujo grid into a table area.
Areas can overlap, abit, or be layered. It also allows EPS and JPEG images to be scaled and inserted into an area. Table cells can be filled (foreground or background) with any PostScript colour or greyscale, either individually, or in blocks of cells.
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| Example created table, with inserted EPS, bujo grid, and horrible colours... |
Having created these tools, I have discovered the work of Steve & Ray... I've only ever used Excel and Word to generate spreadsheets and typeset documents, not graphics.
I admire their ability to bend a tool to their will, to produce inserts, but I've always had to fight to get Word and Excel to produce what I want, whereas PostScript is a language designed from the ground up to make marks on paper, in a mathematically precise manner.
It does my exact and precise bidding, when it comes to drawing lines, filling areas with colour, and placing text of specific font, size & position, provided I'm not typesetting entire pages of text. Command-line Unix is a bit old skool, too, but it is easily accessible via Linux, Cygwin, or even the BSD underpinning MacOS. And the host of Unix productivity tools include little utilities like 'cal' that generate a calendar, without having to fight with Excel coding.
We use the tools we are familiar with. I'm no graphic designer, but I can get PostScript to produce whatever layout I can think of; it's just the imagination and aesthetic flair that's lacking...
Playing with inserts got me looking through old catalogues at the range of specialist inserts that used to be available, which is quite fascinating.
The old catalogues also revealed the identity of my 4-ring Pockets. And showed how little had changed between 1937 and 1979; the part numbers are the same, and the picture of the Duplex organiser is identical!
The anachronism is also spectacular: "It is specially designed for all who require valuable notes ready for easy and immediate reference, including engineers, chemists, students, and all business and professional men". How things have changed...
https://philofaxy.blogspot.com/2023/03/men-and-planners.html
The 'Free-Form Time Management' insert images also interested me somewhat, I wasted an hour reproducing the logo in PostScript.
Then wasted a couple more days, faithfully re-creating the entire document and Keypoints inserts in LibreOffice Writer, including downloading the required Bodoni MT and NewCenurySchoolbook fonts.
Faithfully to the level of replicating line hyphenation, and the notice forbidding reproduction in any form... I created an edited copy, to correct the lack of commas, and some spelling.
Sadly, LibreOffice will only print to PDF or EPUB, and its Print-to-File only generates machine readable PostScript, that cannot be manipulated by my imposition scripts; it resists my attempts to rotate and shift.
I also used my table-generating script to recreate all the 'Free-Form' tables within a few hours (though they are simple, and only need a single table area), and these can then be processed by the imposition scripts to impose onto A4 sheets for double-sided printing and easy collation into documents. I have a complete set of printable Free-Form inserts (complete with archaisms like telex and fax cells for contacts)...
If anyone is interested in a (free) copy of the composition & imposition scripts, let me know; they run under Linux (or Cygwin under Windows), and are command-line based, but fairly straightforward, and the content files can be created in any text editor.
Thank you Kevin. I'm sure people might have questions about your inserts. Please leave a comment below.
I hope you have had a good weekend.|
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What questions or discussion points have you got for us today?Thank you to Kevin for his two part guest post.
This is the story of an obsession for creating manuals and inserts for ring binders. It's not about planning, or decorating planners, or deciding what inserts and dividers to put into planners, in what order, or washi tape, or stickers... I'm sure many of you will already have been through the same 'mini-epiphanies' as I describe here.
In 2012, I started volunteering with my nieces' school, to support Duke of Edinburgh expeditions, using my long outdoor experience. To help me remember things I thought I would need to do, I quickly put together a few notes, and printed them to eight A7 pages per A4 side. Just 11 pages of notes to start with; a little aide memoire, that slipped easily into a thigh pocket.
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| Hand layout to auto-generated, and growing |
Being a bullet-point thinker, these notes grew; always simple, indented bullet-points. It started with simple rich text format, then moved to Word. Once it got to 26 pages, I wanted an easier way to impose those pages as A7 pages onto A4, for ease of printing. I've been hacking AWK and PostScript, and using AWK to create PostScript since 1990. I also have have experience of LaTeX document markup from around 1990, but I didn't need, or want anything that complex.
I wrote an AWK script to compose PostScript pages from an input text file, using a simple bullet-point markup notation of my own devising... The composition script also included a crude page imposition system. At this point, the little aide memoire was hand-stitched at the top. I made the imposition code flip and shift even pages, so both odd and even pages could be read like a flip-book, without needing to invert the booklet.
The limited space & size of the A7 format encourages pithy bullet point notes; a page will fit just 23 lines of about 40 characters and still be readable on A7. I quickly added an A4 output option, to support PDF use on electronic devices such as phones and tablets, and distribution to others (hundreds of people providing DofE now have copies of my Navigation and Expedition manuals this way). Another script can parse the source text to insert bookmarks into the PostScript, that appear in the PDF version. I'm looking into adding hyperlinks for cross-references within the documents.
As my DofE involvement and experience grew, so did the Aide Memoire; I added notes on assessment, navigation instruction & first aid. By this point, I had 114 pages, and the sewing required drilling first; fortunately, I'm an electronic engineer, and our lab has very fine drills for making prototype PCBs. It had also become a bit thick, and, with the obsessive improvement and addition, was becoming hard to keep updated. Some other binding method was needed; a ring binder.
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| 114-page stitched A7 |
I searched for an A7-sized binder, with no luck (I didn't find the Mini for some reason, not that they seem to take A7 pages; too narrow). I did dig out an old software manual for the Sinclair QL, which has a Krause 3-ring mechanism in a vinyl & card binder, and pages that are wider A7; wider to allow an A7 text area, with room for a binding. But special page sizes are a pain, and my AWK scripting was intended to produce Ax pages for imposition to A4 for easy printing & slicing. And old vinyl is fragile...
My first purchase was a l'Oreal 6-ring binder (promo or staff?), from eBay. Its pages are Pocket sized, and I noticed that they are very close to an Ax aspect page (3 3/16" by 4 3/4", 81mm by 120.65mm, aspect ratio 1:1.49, vs the 1:sqrt(2) aspect ratio of Ax), so I could adapt my script to print four, slightly wider, 6-hole, Pocket-ish pages per A4 side, even though it would require additional trimming of the A4 page to remove the excess. The PocketA page (85.3mm by 120.65mm, keeping the same height to match the ring capacity) was born...
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| PocketA 6-hole imposed on A4 double-sided |
As an aside here, it's worth looking at Ax page sizes. Starting with A0, the 'x' can be considered the base-2 log of the ratio of areas of A0 and Ax papers; i.e. x = log2(area A0/area Ax), or x = 2*log2(dimension A0/dimension Ax). Bx papers have an area sqrt(2) times their Ax counterpart; ie. Bx = A(x-0.5) e.g. B7 = A6.5. Using this approach, my 'PocketA' paper can be considered 'A6.615'; quite close to B7.
A couple of weeks after finding the l'Oreal binder, I found another eBay seller (cosmoszero, I think mentioned here at one point), selling 4-ring, 11mm, Pocket binders, These turned out to be from between 1989 and 1991, and the 1989 catalogue identifies them as the 'New Pocket Organiser', 'P5KL7/16': P5, kid leather, 7/16" (11mm) rings.
I ordered one with a fastening & pen loop, and one without, at £6 each. They were brand new, in paper/cellophane envelopes, with a little QA slip in the pocket. The leather was still beautifully supple (but immediately conditioned with Nikwax). The 114-page (67 leaf) Aide Memoire fit beautifully.
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| The 4-ring Pocket P5KL7/16 |
Oh; those binders are pictured in an earlier post:
https://philofaxy.blogspot.com/2023/05/previously-unknown-filofax-organisers.html
Now this brings us to hole punching. Standard desk punches are 6mm, or 1/4", and these are are too big for small binders, especially the 4-ring Pocket, as the punched pages flop around. I couldn't find a punch claiming to be less than 5.5mm, so I have used a hollow-core punch and hammer, onto a card backing, and a lot of tedious work. A better solution is required; more on that later...
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| The hard way to punch all those holes |
The Aide Memoire and associated script grew; sections on Planning, and lots of Instruction notes. The source text is now split into individual sections, which can be collated (using a simple 'cat' script) to make different manuals, for different staff members, subjects, or for participants.
The advantage of ring binding over sewing is, of course, that pages can easily be replaced or added. To prevent those replacements or additions upsetting too many page numbers, I switched to a section-based numbering; only the rest of the section needs reprinting. Unless I add an entire new section...
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| 11 A7 pages grew to 348 A6 pages |
The collection of binders also grew; an A5 Clipbook 25mm and Pocket Identity 19mm (£5 & £4 respectively from TK Maxx), a corporate-logo slimline Personal 13mm and Daiso B7 Pocket 15mm (£2 & £3 from charity shops), a couple of cheap, synthetic felt cover Personal 21mm from Amazon, and, most recently, Personal Patterns 23mm, Mini Saffiano 15mm & A5 Saffiano 30mm (again, from TK Maxx).
I've also bought a job lot of 6 Pocket 15mm ring mechanisms cheaply from Amazon, with a view to making my own binders, perfectly suited to my needs.
The Personal organisers I have (barring the corporate slimline) will take an A6 page, with some space at top & bottom, so I switched to that. Much, much bigger than my little sewn A7 version, but better suited to field instruction. A6 is also simple to impose onto A4, with four pages per side (inability to print to the paper edge needs to be considered, or accepted).
The biggest manual I create now is about 350 pages (175 leaves), so needs the 23mm rings of my Personal Patterns. Or more... I have only recently discovered the 'True A6' binder, with a 1.5" gap between ring groups. I will probably switch to PocketA as a good compromise, though this is likely to need the big, 350-page manual to be split into its individual Planning, Instruction & Operation chapters; Planning should not be needed in the field...
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| Clockwise from top left: Q7, Pocket 4-ring (x2), cheap Personal, branded slimline, A5 Clipbook, Personal 'Patterns', Daiso B7, Pocket Identity, L'Oreal Pocket, A7 stitched, unbranded Pocket mechanism |
In the latest version of the AWK composition script, I have removed the imposition code to external scripts, as it was getting out of hand, and hard to maintain. Individual imposition scripts dedicated to each page size are much simpler, more logical, and consistent.
The page composition script takes a page size parameter, and spits out A4 pages, except for Personal and Mini, which are A4 width and A4 height respectively. It can also insert PostScript and JPEG images, scaling them to fit in the available space (on up to three folded pages).
Hole punching guides are printed for every eight leaves, because the hollow core punch could manage that.
All the scripts are fairly basic; I'm an electronic engineer, not a software engineer, but they work, although the imposition scripts rely on the PostScript, being produced by my composition script, having some layout values and functions defined in the PostScript document header.
The composition and imposition scripts can produce A4, A5, A6, A7, Personal, PersonalA (Personal height, A6 width), PocketA, B7, Mini, MiniA & Q7 page sizes.
The imposed pages can be trimmed, cropped and simply stacked to form a correctly-ordered set of pages, without any need for manual riffling.
To support updates to just a few pages, the imposition scripts can extract and impose a specified range of pages from within a complete document.
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| How to cut and stack imposed pages (I've since swapped L & R) |
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| Three page inserted JPEG image |
On to the holes. I have a nice, sturdy Velos Perforex 420, 4-hole adjustable punch, and can add another two punch heads from a second, but no-one makes smaller diameter cutters.
I designed one, but it would be expensive to get six made. I started to investigate other methods.
There are big, office punches (we have a Rapesco P2200 at work), that use 6mm, hollow punch heads, and can cope with 150 sheets at a time. But smaller diameter punch bits are not available, and the punch has a fixed 80mm 'A4' gap, so is no good for 0.75" spaced holes.
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| Velos Perforex 420 punch |
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| Design for a 4mm punch insert |
More googling revealed the 'paper drill'; a hollow-core, rotating drill with cylindrical cutting face. And then I found one on eBay for £20; a Japanese Lihit 2001A Auto Punch. It involved a day trip to collect, but was worth it.
It came with a 5.5mm drill, but you can still get replacement drills, from 3mm to 6mm, in 0.5mm steps. More than I paid for the machine, but... The horizontal and depth adjustments are rather crude and stiff on this model, and intended for 80mm 'European' spacing. So I am working on a smoother bed, with indent positions for the common drilling positions.
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| The Lihit 2001A paper drill (minus drill bit...) |
This got me looking more closely at the various hole spacings. All organisers seem to use a 3/4" (19.05mm) ring separation, but the difference is the number, and central gap between groups of rings.
The gap is either a multiple of the ring spacing, or is 2" (plus another ring spacing for A5). So A5, Personal, A6 (with Personal holes) & 4-ring Pocket use 2" or 2.75" gap. The True A6, 6-ring Pocket, Mini & M2 use 3/4" or 1.5" gap.
The change from 4-ring to 6-ring Pocket in the 1994 range (after the takeover of Lefax, in October 1992, maybe?) meant the Pocket pages would no longer fit in the Personal, but the Mini pages would now fit in the Pocket.
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| All paper sizes with ring holes lined up |
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| 2" & 2.75" centre gaps |
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| 0.75" multiple ring spacing |
For my drill indent positions, this would mean a set of seven holes at regular 3/4" spacing, plus another four holes, with 3/4" spacing, offset at 2" from the third hole of the first set.
However, the 'left hand edge' of the paper would need to be set individually for each page size, relative to these drilling positions.
Therefore, either use fixed hole indents and adjustable left edge, or fixed left edge, and adjustable hole positions.
Then there is the 'backstop', to set the drill margin; this seems to be 6mm for the larger pages, down to 4.5mm for Pocket and smaller.
My design so far uses fixed left hand edge, and replaceable drill indent guide, and two position backstop. It's designed to use Rexroth aluminium extrusions, and some angle aluminium sections; fairly simple to build.
Thank you Kevin. In Part Two you will get to learn about the creation of the inserts.
It is time to enjoy a few blog posts from around the internet, grab a drink and make yourself comfortable for our weekly round-up.|
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It is nearly 5 years since I got the Filofax Chester A5 Compact organiser to review. It hasn't had a lot of use in that time. Well its time has come.
I'm travelling soon and I wanted to reduce my back pack load a bit. I had a week away in France recently and I was amazed at the weight of my backpack by the time I've put in laptops etc.
Reducing the 'tech' was one thing, but my organiser and journal also needed to be considered. In the past I have used the organiser out of my Fusion iPad Organiser/Case that has 20mm rings in it. It's tough and it doesn't mind being stuffed in a suitcase or similar.
The Chester has smaller 16mm rings although later models (August 2021) come with 20mm rings. It is therefore a little slimmer than the Fusion and definitely more stylish to be seen using!
Sadly it no longer appears to be for sale on Filofax UK, only the Filofax Heritage is still available in Compact A5 size.
When I have used the A5 Heritage before, I was able to get all my essential pages in the rings:
The spine is quite square in profile but that does help reduce the overall size of the organiser, larger ringed organisers can have quite curved spines in profile which makes them a little wider.
The Chester has two pen loops, but they are not very large, but I did have to dig through my pens to find one that would fit without too much of a struggle. The mechanical pencil fits easily, it always does! The Chester does lay perfectly flat when open, which is also a bonus.
Using my usual inserts, no need to change these for just a week away.
And my usual blog planner. I find visually this layout works better for me than a list of dates, I'm not sure why that is.
To reduce the weight of my journal, I will be using my Letts Travel Journal You will find a review of that here on Travellers Notebook Time.
