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Diary Inserts

Creative Commons License

This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but don't charge or use commercially.


If you have a Filofax organiser, you probably have diary pages – probably ones made by Filofax. If you’re happy with those pages, great. If you’d like to try something different, read on. If you’d like to experiment or adapt a diary that is just right for your very particular needs then you’ve come to the right place.

Ray Blake of the My Life All in One Place blog and I have collaborated in an ongoing project to produce a range of diary layouts that can be downloaded, printed, punched and used. You can find them all here and they are all free. They are offered for download and use under a Creative Commons Licence. That means you can freely use and adapt them other than commercially. You can share these templates with other people, but you must not charge for them.

You need to decide whether you just want to download prepared layout sets for the full year, or whether you want to roll up your sleeves and adapt our templates to your own needs. Some of the things you can do when you have the source files are:
  • Make and print a diary for any year - past, present or future
  • Adjust the space given to different days or other template elements
  • Add your name or other details to each page
  • Make a diary for part of a year, or for any period you want
  • Change the language of month and day name
Follow the links below to the blog posts where the files are to be found. Often there will be several in one post, but the individual files will be clearly signposted and instructions are included in the posts. Not all of the sets we plan to produce are available yet. I'll make more of the links live as further sets become available.

Before downloading the PDF files and printing them please read the note at the foot of this page about PDF readers scaling the print output.

Inserts for 2016

Coming soon.....

Inserts for 2015

A4/A5 Format
A6 Inserts for 2015
  1. Day per page  - WordPDF, Source (Word Excel), Preview
  2. Day on two pages - WordPDF, Source (Word Excel), Preview
  3. Two days per page (Lined)  - WordPDF, Source (Word Excel), Preview
  4. Two days per page  - WordPDF, Source (Word Excel), Preview
  5. Week per page  - WordPDF, Source (Word Excel), Preview
  6. Week view - WordPDF, Source (Word Excel), Preview
  7. Week view (vertical layout)  - WordPDF, Source (Word Excel), Preview
  8. Week plus Tasks - WordPDF, Source (Word Excel), Preview
  9. Enhanced Time Management Week View - WordPDF, Source (Word Excel), Preview
  10. Month per page - WordPDF, Source (Word Excel), Preview
  11. Month on two pages  - WordPDF, Source (Word Excel), Preview
  12. 2015 Year planner  - Word 2015, PDF 2015, Source (Word Excel), Preview
  13. 2016 Year planner  - Word 2016 PDF 2016, Source (Word Excel), Preview
  14. 2015/16 Year Calendar  - WordPDFPreview
All of these A6 files are in A4 format and all should be printed on to A6 size paper as detailed in the previous post. There is one exception to this and that is the Year Planner, this should be printed on to A5 paper at 70% scale and then Z folded to fit in to A6.

Personal on Personal Paper
Personal on A4 Paper
Personal on Letter Paper (North Americans Only!)
Pocket on A4 Paper
Mini on A4 Paper

Note: Printing Word or PDF files

When printing either the Word or the PDF files, it is essential that you set the paper size correct in the application and in any printer dialogue boxes on your PC/Mac. If you are printing on A4 paper, then you need to set the paper size to A4 not Letter or any other size.

If you don't set the paper size correctly then the files will be resized according to the paper size you have selected, despite having A4 paper loaded in the printer.

Printing PDF Files

When you print your PDF file, it prints out smaller on paper than the Word or other file it was created from.

When you print from Adobe Acrobat Reader, you will see this dialogue:



You will see that 'Print Scaling' setting is by default set to 'Shrink to Printable Area? That's the one that's shrinking your PDF when you print it.

Change the setting to 'None':


Now, when you print the PDF it will print at the right size.

Using the source files

Tutorial for MS Office for Mac 2011



Tutorial for MS Office for Windows 2010


Tutorial for MS Office for Windows 2003




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