Inserts for 2027, 2028 and 2029

I have finally printed off and had my 2027 inserts cut professionally. They look great.

On Philofaxy I've been doing some rearranging and promoted the 2027 diary inserts to the current diaries page. The 2026 inserts are still available on that page, just scroll down the page past the 2027 listings. 

I have also created the inserts for 2029 you will find them along with the 2028 inserts on our Future Years page here on Philofaxy.  

We do keep previous years inserts as well, but only as far back as 2025. You will find those on the past years page. However, you can create any year you wish using the source files. 

Have you decided what layout/size you are using next year yet? 

Inserts for 2027?

I have seen a lot of 'chatter' on-line about what inserts/planners people are going to use in 2027 and on the odd occasion people have already decided what they are using and also for 2028. 

I'm not quite that advanced, but I do know that on Philofaxy we have inserts already available for 2027 and 2028. I will soon be sitting down to start on the 2029 inserts for you to download and print etc. 

I've downloaded my '2 days per page' insert to customise with my own events, public holidays etc. Once it is fully checked I will be printing it off and cutting the pages to size etc. 

Have you decided yet? Take a look at our Future Years page here on Philofaxy.  

Diary Inserts for 2026, 2027 & 2028

 

We still have all our inserts available on this page: Diaries 2026 

That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs. 

There is also a post about using the Philofaxy Diary Inserts with the current versions of Office 365 

I also did a post about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...' 

If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com 

On this page you will find our inserts for 2027 and 2028. 

Have you thought about your diary inserts ready yet for 2027? 

Free For All Friday No. 912 by Eve

Weekly or Daily? Choosing the Right Planning View

The weekly versus daily debate never really goes away; it simply waits until your current inserts start irritating you. Or is that just a me thing?

One of my favorite things about using a ring planner is that if  when your planning style changes, you do not have to stage a dramatic farewell to all of your inserts. You simply pop open the rings (correctly...using the tabs!) and try something else.

The weekly versus daily question comes up regularly for me, and the answer is usually: both work well until they don’t.

A weekly layout is excellent if you like seeing an overview of the whole week at once. Appointments, deadlines, and commitments sit together in one place, which makes it easier to judge whether a given day is already too ambitious before adding three more things to it. 

A weekly spread can also encourage restraint; when space is limited, you tend to write down what matters the most, rather than brain dumping everything in your head.

The difficulty comes when real life refuses to stay neatly inside a small box. A week that looked perfectly manageable on Monday morning can become crowded by lunchtime on Wednesday, leaving arrows, squeezed notes, and increasingly creative handwriting in the margins.

A daily layout solves that problem by offering more space; sometimes glorious amounts of it depending on what size you are in. There is room for tasks, notes, phone calls, reminders, and whatever else appears halfway through the day demanding attention. 

For busy or unpredictable schedules, daily pages often feel more forgiving because they accept that some days simply need more room than others.  Of course, daily pages have their own weakness. It is possible to become so focused on today that the end of the week is suddenly in your face without warning.

That is why many people eventually find themselves using both types of layouts in some form...a weekly view for perspective, and a daily page for drilling down into the details. One tells you where the week is heading; the other helps you survive the day.

In the end, the best format is the one that helps you keep track of real life with the least amount of friction. A planner does not earn extra credit for looking beautifully structured if by Thursday you are writing reminders on scraps of paper because your layout has stopped cooperating. 

So, are you naturally a weekly planner, a daily planner, a "little bit of both" planner, or someone who keeps changing depending on what life currently looks like?

As usual on Fridays, feel free to discuss anything ring planner related.

Favourite Diary Layout?

According to our server download statistics, the Day per Page for A5 format is the most popular of all our diary inserts which are available on our Diary Inserts Page. 

What is your preferred diary insert layout?

 

Two Days Per Page with Tasks in Personal Size

After I showed my set up for next year, I have received a few requests for the diary insert that I have created. It is basically 2.3.2 that I have 'tweaked' to add in the tasks to each day. 

Today I'm releasing the source files and the prepared files for 2026.

2026 Files ready to print in Word and PDF formats

Source files you will need both the Word and the Excel file and use the Data worksheet when performing the mail merge which you select when opening the Word file. 

This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but do not charge or use commercially.

Diaries for 2026

 

People seem to get next year's inserts earlier and earlier these days. I printed my 2026 inserts back in June and I've recently ordered and received my journal planner for 2026 a few months earlier than usual. 

We have all our inserts available on this page: Diaries 2026 

That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs. 

There is also a post about using the Philofaxy Diary Inserts with the current versions of Office 365 

I also did a post about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...' 

If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com 

Have you got your diary inserts ready yet for 2026? 

Using the Philofaxy Diary Inserts with the current version of Office 365

In the time we have been producing the Diary Inserts, MS Office has gone through several versions. 

The videos we originally produced are largely out of date. It was therefore time for a big update especially with our reduced list of files. 

I've therefore done two videos, one using MacOS/Office 365 which is my system of choice and what I've been using for a number of years. The other using Windows 11/Office 365 which is one I'm not that familiar with and it did cause a few headaches to make the video!

Hopefully you will be able to understand better the various messages that pop up when opening newly downloaded files from Philofaxy. The messages are more prominent on Windows 11 compared to MacOS. 

Using our files with MacOS/Office 365:

 

Using our files with Windows11/Office 365:

If you still have any questions, please leave a comment below or email me. Details on our About page. 

Also if you want me to do any other similar videos just ask. 

Diary Inserts for 2026

 

People seem to get next year's inserts earlier and earlier these days. I printed my 2026 inserts back in June and I've recently ordered and received my journal planner for 2026 a few months earlier than usual. 

Have you got your diary inserts ready yet for 2026? 

We have all our inserts available on this page: Diaries 2026 

That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs. 

I also did a post about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...' 

If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com 

The transition from A5 Filofax to Personal Size Filofax

As a long term user of an A5 Filofax (this is my 20th year in fact) I have contemplated changing back to Personal size several times in the last few years, having started in Personal size back in late 1986 (yes nearly 40 years ago!) 

I've also been using the same Enhanced Time Management A5 insert since late 2011, so why change you might ask. 

As well as a large collection of A5 organisers (about 24) I have a similar number of Personal size organisers, plus a small number of Compact and Slimline size. 

In addition over the years I've collected an abundance of Personal size inserts of one sort or another. (A shoe box full, the universal measurement of spare inserts!) What was stopping me from making the change?

A5 has worked so well for me over the years, but may be the smaller size could be made to work just as well. 

First of all I looked for commercial inserts that might fit the bill, but for one reason or another I didn't find any that would fit my own requirements. 

I set to work on creating an insert of my own, a miniature version of my A5 Enhanced Time Management insert. However, in Personal size when I tried it out for a couple of weeks I don't think it would have worked for me, the restricted space on each day was going to be an issue, unless I could tame my hand writing and that has been a problem for the last 60+ years!!! 

Daily inserts would also be great, but that is a lot of paper to carry around, a compromise would have to be met by restricting to say only having 4 months of inserts in the organiser at any one time and make use of a monthly insert or year planner for more long term planning. 

Seeing your week ahead with dailies results in lots of page turning. Then I hit on the idea of two days per page. Would that work? 

I grabbed our existing files for that format and on screen I could see it certainly had a lot of potential. 

I started with file 2.3.2 on our 'Future Diary Inserts' Page. 

I did a couple of tweaks to the file to include 'Tasks' on each day and printed off a couple of weeks of inserts, cut them to size and populated the days with appointments and tasks I had recently had in my A5 inserts. 

I considered printing on to Personal size paper, this would have saved a lot of cutting and punching, except when I tried it, the printer mangled up each sheet that went through it. Back to the drawing board!

In the end I had to print on to A4 paper (two Personal sheets per A4 sheet) and then cut them out. With 108 sheets to cut to size I got quite good at cutting the pages to size by eye. However, it did take several hours to do. 

If I use Personal size on a long term basis I will certainly consider investing in a heavy duty paper cutter. One that can do 50+ sheets at once and make accurate and square cuts. It would save me a lot of time. 

In addition to the diary inserts I also gathered together all of my Personal size inserts in boxes and in organisers and sorted through them. Reusing some that I already had from a while ago. 

In some cases I had to recreate inserts I've been using in A5, but in Personal size to give me the same flexibility as the A5. 

At the moment with the inserts printed on Clairefontaine 80gsm paper it all fits into a Filofax (or similar) with 30mm rings. But with a little bit of thinning down the extra sheets I think I can get my 'fill' to fit in a standard 23mm Filofax, this will give me more choice from within my 'collection' 

Here is a video I did earlier this week describing the inserts and the change over. 

 

I'm quite looking forward to using Personal size again. I already have some appointments cropping up in 2026 to write in and no doubt more as we progress through 2025. 

I also like the certainty of having the files to create these files in future years and not have to worry about multiple languages or QR codes or them being discontinued etc.

Have you decided yet what you will be using in 2026?

Printed Inserts

Printing your own inserts from downloaded files isn't always possible or easy for a lot of people in our community. 

I recognise also that it can be a common source of stress amongst Filofax users at the start of each year. 

• Will I be able to buy the insert that I've been using for n years?
• Will it still be available in the size I'm using?
• Will the paper still be the same? 
• Will the design have been changed? (addition of QR codes...)
• Will they have increased the prices?

And other issues no doubt. 

To try and reduce this uncertainty I would like you to help us build up a directory of sources of pre-printed inserts that we can link to on our suppliers page.  This page has been revamped recently to allow for the inclusion of this diary insert information. 

To make this easy to use we will at minimum the following information: 

• The name of the supplier
• Web site link (essential for inclusion)
• The location of the supplier (importing inserts from abroad can be quite expensive in taxes and shipping)
• The sizes they have available. (A5, Personal, Pocket, A6, Mini etc)
• Any comments in addition to the above. 

Here is are some example entries:

• Brand: Cloth and Paper
• Website: https://www.clothandpaper.com/
• Location: USA
• Sizes: All
• Comments: 

• Brand: ♾️Lotus
• Website: https://8lotus.co/
• Location: Texas, USA
• Sizes: A5, Personal, Pocket, A6
• Comments:

• Brand:  Studio Scribe
• Website: https://studio-scribe.co.uk/ 
• Location:  Scotland
• Sizes:  A4, A5
• Comments:

We welcome all contributions as the supplier or as a customer of any of the companies that you would like to recommend for inclusion in the list. 

Please send in your contributions to philofaxy at gmail dot com 

We will of course still supply downloadable files for those that wish to customise or just print our own files, those are not going to disappear any time soon. Find those here: Diaries 2025

Diaries for 2025

 

Have you got your diary inserts ready yet for 2025? 

We have all our inserts available on this page: Diaries 2025 

That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs. 

I also did a post recently about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...' 

If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com 

Diary inserts for 2025

 

Have you got your diary inserts ready yet for 2025? 

We have all our inserts available on this page: Diaries 2025 

That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs. 

I also did a post recently about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...' 

If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com 

Enhanced Time Manager Diary Insert - Personal Size

If you have been a Philofaxy reader for more than 10 years, the above diary insert image should be look familiar. It is the Enhanced Time Manager insert that I designed in 2011 in A5 size and I've been using every year since then in A5 size. It has a had a few tweaks to the design since then but it is basically the same layout. 

You will find it as 1.5.1/1.5.2 on our Diary Inserts Page for the A5 version. 

With a bit of editing I've managed to come up with a Personal Size version. It's not identical somethings have had to go to get it to fit the smaller page size.  There is no longer the calendars at the top of the page. 

I have done two versions. One that prints on to personal size paper, the other which you can print on to A4 paper. There are pros and cons as to which version you use. 

• The personal page version has a larger bottom margin to be compatible with most printers. 
• The print on A4 size paper one can use the most of the page, but you then have to cut each of the pages to size and punch them. 
• The personal size paper version only has dates at the top of the dated page, this makes the printing easier, if you have a paper mis-feed then it's not so difficult to rescue the situation without having to reprint lots of pages. 

Choose which one you like, it is up to you.

Today we are offering the source files and pre-prepared versions for 2025 ready to print. In time these will find their way in to our offerings on the diary inserts page.  

Prepared files for 2025:

• Personal on Personal size paper .docx .pdf
• Personal on A4 size paper .docx .pdf

Source files:

• Personal on Personal size paper Word Excel
• Personal on A4 size paper Word Excel

I hope you find this new design useful for people using Personal size. Please comment below with your feedback. 

Please report any broken links to philofaxy at gmail dot com

This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but do not charge or use commercially.

Guest Post: There and back again – a (possible?) journey back from A5 to Personal - David P

I’ve been a more-or-less happy A5 user for a number of years. The demands of business have always made me favour the larger format (but not Deskfax – that’s WAY too big for me!). 

However, over the past few months I’ve begun to sense a ‘pull’ back to the Personal format which I haven’t considered for a while- largely for reasons of portability, but also aided by a number of good ideas harvested from Neil and the Flatability vlog (if you’re not familiar you can find it at https://www.youtube.com/@Flatability. Neil is pretty much exclusively a small-format vlogger and his posts have made me reconsider what might be possible without carrying over a kilo of leather and paper around with me (I especially notice this when I’m travelling for business, and at weekends).

However, just as my considerations were gaining momentum, Filofax dropped their enormous spanner in the works by launching their 2025 diary refills, all of them covered with QR codes taking up valuable space (especially important for the smaller formats), ruining the aesthetic, and linking to an app which I neither want nor intend to use – ever. So that was a dead halt to my plans for a transition to Personal size – or so it seemed.

I suspect this is a dilemma which many Personal size users are facing, so nothing daunted I decided to do some research and see what is ‘out there’ for those of you who would like to continue in Personal (or move to that format, like myself), but who don’t want to use the new Filofax inserts with the QR codes.

Here are the results of my research.

I must add that I’ve not (yet) bought any of these inserts, so I can’t comment on paper quality (although I’ll make some general comments), but if anyone decides to take the plunge, maybe you can post a comment and let us all know. It’s certainly clear that the end is not yet here for Personal format refills, and I hope this may be of some use to you. 

All of the links are from the UK, because that’s where I live, but you ought to have no trouble finding other sources who will ship worldwide, and from whom you can order without difficulty.

Budget refills

I was pleasantly surprised to find several budget diary refills available via Amazon. For example,

Orgnizme 2025 Weekly Diary Refill Personal Size, Week on Two Pages

https://amzn.to/3N8zPW3

This looks to be a fairly basic Wo2P layout (with lines, which is my personal preference), and possibly contains a good deal more than just the diary pages. For the price, I would expect paper quality to be less than ideal – but it’s a very reasonably priced option.

NBplanner 2025 Week on two pages Personal size organiser refill

https://amzn.to/4gQN23d

No lines this time, but again a very reasonably priced option for the price conscious.

Collins 2025 Week to View Personal Organiser Refill (PR2700)

https://amzn.to/3BuNTqe

I had no idea that Collins, long established leaders in the UK stationery market, made organiser refills, but here it is – paper width 1mm wider than the standard Filofax Personal width of 95mm, in case that matters.

Elephant Planners W02P

https://shorturl.at/Ys2OK

I’m not familiar with the Elephant Planners brand (something to do with ‘never forgetting’ I guess, and this didn’t seem to be available on Amazon, only through eBay. But certainly, another option.

Now I’m aware that all of these are W02P options, and it looks to be a LOT more difficult to find DPP options at these prices. So, if DPP is your preferred option, it’s going to be a difficult year. However, let me also introduce you to three if my favourite suppliers at more premium prices.

Cloth and Paper https://www.clothandpaper.com/

8Lotus https://8lotus.co/

Rosie Papeterie https://rosiepapeterie.com/

I’ve bought A5 refills from all three of these suppliers in the past year, and they are all excellent quality – albeit more expensive than the budget products above. But if planning is something you take seriously, then as David Allen says, you’re more likely to use a system that pleases you aesthetically and structurally, and which you enjoy coming back to on a regular basis. So, you may want to spend a little more and indulge. All three of these suppliers ship worldwide and provide a number of different layouts, some of them quite unique (I’ve been using an A5 Wo2P layout from 8Lotus for a while now, and I like it a lot). 

Of course there are other suppliers out there, but these are three that I’ve used personally and can vouch for in terms of quality and good delivery times.

I hope this may help those of you who are feeling ‘lost’ about what to do for 2025 in Personal size. There are lots of additional resources, and this is just a starter guide – so if you ‘make a find’ or have a personal favourite which you want to share, please feel free to comment below.

Happy hunting!

Thank you David for a detailed dive in to choosing inserts aside of Filofax ones and printing your own from Philofaxy. 

Diary Inserts for 2025 and beyond.

The need for next year's diary inserts seems to inch earlier and earlier in the year for me. We have had 2025 inserts available for some time. 

However incase you missed the 2025 inserts they are currently on our 'Future Years' page. They will be copied to the 2024 page in the near future. 

Also on the 'Future Years' page you will find the inserts for 2026 and recently added the 2027 inserts. 

Given the task I had this year of printing my own inserts I will do doing a separate post on printing our inserts. It used to be fairly easy but recent changes to Microsoft Office 365 seemed to have made it harder! Such is progress!! 

This post is going to be published on Monday, it has involved a lot of in-depth investigations and paper!

As always thank you to Ray Blake for his continued support in helping to keep these inserts available. 

Guest post series - 'Filohax' No. 12 - Paul

Thanks very much again to Paul for this twelfth instalment of his wonderful guest post series.
You can find all of the 'Filofhax' posts here.  There is an index of all the previous Filohax posts here

Making my own inserts

Steve's recent request (in the Philofaxy Facebook group) for members to post photos of their inserts made me reach for the Filohax pen - I've been unable to find printed inserts to suit my needs, so have resorted to making my own. Don't get me wrong, I'd love an off the shelf option, but my work schedule precludes this - one week I start work at 6.30am, the next at 11.15am. 

A bug bear of mine with printed inserts was how two pages never had space for my week, but because I can draw my own inserts I was able to rough a solution out without blowing loads of time or cash.

The other factor is the need for visibility of two weeks at a time while I'm out and about. The only solution I could think of was a two page week to view - by folding out, with the five days of the week getting top billing and the weekend gets just one vertical column, as this is all I need. You'll also see that I don't use these pages for to-do lists as I use a mini Finsbury for those. 

The end result isn't pretty, but it works - for me, and if my work or home situation changes, this can too. 

Gillio Compagna HBxWA5

Gillio have recently released a new size of Compagna, it was previewed at their event in November 2023, but it was a very busy event so I didn't get a decent chance to look at it. 

Gillio were kind to send me one from the first production batch to review, and this is it. 

From that photograph you might not be able to understand the size or have heard of it before. 

HBxWA5 equates to HB=Height Bible (Bible is the reference to Personal size in Japan) by A5 Width. 

The page size is therefore 171mm high (Personal Size height) by 148 mm wide (A5 width) and it uses Personal size (spacing) rings. 

It's not a new size or one exclusive to Gillio, this size is popular in the Far East and a French organiser firm also sell organisers/inserts in this size. 

You might recall this post, about one in this size bought by GMax for note keeping back in 2015.  

Comparing it to regular A5, the organisers are about the same width but not as tall. 

Looking at the interior. You will see that the pocket arrangements aren't the same as the A5.

The HBxWA5 has two additional card pockets on the surface of the inside back cover rather than the full width business card/papers slot which has been moved to the front cover on the face of the zip pocket. 

The location of the elasticated pen loop has been moved up to compensate for the reduced height. There is also an elasticated pen loop on the leather fly-leaf. 

When it comes to inserts, there are some from the French company Mignon 

They are some inserts also available from Amazon Japan, but the shipping and taxes can be expensive:

• Daily
• Weekly
• Monthly
• Note Paper

I suspect there might be other suppliers soon. 

I decided to attempt to create some of my own by adapting the Philofaxy Diary Inserts to suit. Being the same width as A5 I naturally choose the A5 inserts, but the reduced height means that the normal A5 page height of 210mm is reduced by 38mm, or 19mm at the top and 19mm at the bottom. 

I've not quite got the margins dialled in correctly yet on these test inserts, but you can see that the designs would work reasonably well in this different format. 

As mentioned in the introduction it uses Personal Size ring spacing and this example came fitted with 26mm Krause rings. 

If we take Filofax Personal size as the starting point the width difference for different sizes that use this height page is as follows: 

Size	Dimensions	Width
Filofax Personal	171x95mm	zero difference
Franklin Covey Compact	171x108mm	+13mm
Personal Wide	171x121mm	+26mm
B6	176x125mm	+30mm
HBxWA5	171x148mm	+53mm

Personal Wide or B6 inserts would also work in HBxWA5 size and still allow for very wide tabs! You would also be able to have 30mm Krause rings fitted without any fear of page overhang. 

Depending on the popularity of this size we might make some 'ready to print' diary inserts available on Philofaxy, we will certainly consider producing a future post on how to convert the existing files to fit this size. I didn't want to get in to that in his review post. 

Please comment below if you would like to see how to create your own inserts in this size.

Finally the HBxWA5 comes in a special box rather than the usual Gillio brown box:

Would you consider using this size? 

Thank you to Gillio Firenze in Belgium for supplying the sample for me to examine and review.

Further information: 

Gillio - IIC bvba
Breedveld 2 unit 7
1651 LOT (Beersel)
Belgium

+32 (0)2 380 63 19

Email: helpdesk@gillio.be

Announcement post: https://www.gillio.be/en/blog-2/mellacompagna
Website: https://www.gillio.be
Facebook page: Gillio Firenze
Facebook group: Gillio Firenze

Instagram: @GillioFirenze 

Filofax Personalised Inserts - A potential quality control issue

There has been a lot of discussion about the new Filofax Inserts with the QR codes included for every day.

After a lot people complained, Filofax offered a solution, if you didn't want QR codes on each day. You could order one of their Personalised Diary Inserts and tick the option to not have QR codes. 

One of our readers Kerry in the USA did exactly this, she ordered a diary insert without QR codes, but this is what arrived: 

Look closely at the images above. No QR codes, but what has happened with not only page size but more importantly the hole alignment? 

The page looks like it is 1-2 mm taller which shouldn't be too much of an issue, but the miss alignment of the hole spacing with the central gap (holes 3 to 4) being wider than it should be is a major issue. Kerri tells me in an email that the pages will not go on to the rings of any Filofax she has. 

I have advised her to contact Filofax Customer Service to get a replacement or a refund. 

Has anyone else had this issue? 

If you are commenting below, please include your first name at the end of the comment. Thank you. 

Insert Envy?

Do you ever have 'Insert Envy'? You see an insert someone else is using and start to want to use it as well. 

However, you then realise it is:

• It is not available in your country;
• It is not available in the size you are using;
• It is already sold out;
• It might go out of production or it already is out of production;
• You see it, but no details of who makes it, and Google doesn't show it. 

It can be so frustrating, but you need to step back from your desires to use a different insert and think in a more rational way. 

• Yes this other insert has lots of interesting boxes, but would you use them all every day/week? 
• Changing size especially going up in organiser/page size can have a big impact on how you use your organiser. 
• If the insert is only available in a pre-printed format will the paper be suitable for the pens you use? 

Sometimes you just need to review the way you are using your current set up and see if you can improve on its productivity by making a small change or adjustment. 

Have organiser envy instead?