20 September 2019

Free For All No 567 by Laurie

Over the years I've gone back and forth with my journaling. For several years I used a page-per-day diary as my journal. Later I switched to regular notebooks, and did a type of bullet-journaling with day to day stuff and lists along with notes and journaling. I found that to be a good catch-all. But then it degenerated into just my to-do lists, so I decided to do normal journaling in a designated notebook. I liked that because I could write just what I wanted to remember and details I wanted to capture. Then after awhile that started to feel like homework so I quit.

Last year I used my Filofax as my daily planner, and incorporated journaling into it. I really liked that at the time; if I had an eventful day, or went on a trip or vacation, I wrote about it on blank pages then hole-punched them to go into my Filofax within the weekly planner pages, so I had everything all together. Then when I archived my pages, I had everything from that year in the archive binder: plans, records, and journaling. I also liked that I was able to put in other things too. For example we visited the Tower of London and I put the map in a zip pouch on the rings among the journal pages for that trip.

I enjoyed journaling this way while I was using my Filofax as my planner. But this year I'm using a different planner because I needed a page size larger than A5. As a result, journaling in my Filofax doesn't feel the same. And now I have a new notebook I really want to use, so I think I will go back to journaling in a bound notebook.

Do you do journaling in your Filofax?

19 September 2019

My custom Van der Spek order - by Anita

After writing my previous post, my custom standard Van der Spek arrived more quickly than expected and I am SO delighted with it! Petra kindly sent me some photos to include in this post.

The outside has a wonderfully pebbly texture in the red Janet Leather and I love the contrast with the smoother burgundy inside. It's funny how much I like the burgundy as I really wasn't sure at first when I received my leather samples.

Janet Leather red (108) with light grey ostrich stitching

Janet Leather burgundy, light grey ostrich stitching, 25mm silver rings, extra pen loop, big back pocket, no stiffener
Once I'd completed my order, I did consider asking if I could instead have matching stitching inside and out, instead of the contrasting light grey. I wasn't sure if it would work, but I am so glad that I didn't change as I am a little obsessed with it! Maybe that's a little strange, but the stitching is beautiful and the contrast works well with both colours in my opinion.

Before I got to the checkout, I had a good think about buying a zipper compartment, but I only really need a zipped pocket when I use my binder as my wallet, which isn't very often. Aha, I then remembered that I still have my trusty plastic pencil case that I hole punched (7 years old and still going strong).

The only thing that I didn't think about was that the thicker Janet Leather with the big back pocket means that it didn't initially lie flat, which was a surprise. However, in the short amount of time that I've been using it (since 15th August), it has already started to improve and squashing it down a little helps too.

I just removed the contents from my Ascot and plonked them straight in.

I haven't started to properly use the pockets yet, but this one at the back is perfect for holding my Hobonichi stencil.

I've never owned a personal sized binder with a big back pocket, but I really think that they should all have one as it's so handy for storing A4 paperwork.

Another consideration for when I was ordering was whether or not I wanted to move up to 30mm rings. In the end, I decided against it as I wasn't sure how heavy it would make the binder, and if I really need all that extra capacity. I'm glad that I went for 25mm as my binder holds a surprising amount more than my Ascot.

You can see here the difference in ring sizes:
25mm in standard size VdS
23mm in the Ascot

To check the difference in capacity between the two, I filled the Ascot up with paper and then moved this into the VdS. You can definitely see that there is room for quite a bit more in the VdS.

Another comparison that I did was to completely fill both, remove the contents and measure how high the inserts were: - the Ascot had 14mm vs. 27mm in the VdS!

The VdS is slightly larger and wider than the Ascot, but I'm very happy as between the larger ring size and big back pocket, it consequently holds so much more.

View from the top of VdS

View from bottom of the VdS (profile quite slim without the big back pocket)

As my overall plan was to get back again to owning one binder, I have now sold the Ascot and it's currently on its way to a wonderful new home in the US. Ironically, my work colleague then gave me back a mini Kensington that I gifted to her many years ago, so for a short while I was then back up to three binders. Whilst the mini Kensington is lovely, it is also on its way to a new home in the US.

I've never named any of my Filofaxes before, but as this binder is such a special one, I started to think about what I would call her. How to choose? Some of the names that I considered were Binky (Death's horse from Terry Pratchett's Discworld books), Valentina (Tereshkova, first woman in space) or Yuri (Gagarin, first person in space). However, none of them really stuck. And then a perfect name came to me whilst writing this post... My VdS is a real TARDIS as for its size, it's much bigger on the inside, like Doctor Who's time machine. I'm a bit of a Doctor Who fan, so I then remembered an episode that I loved called the Doctor's Wife (written by Neil Gaiman), where the TARDIS is placed in a human body and the woman's name is Idris. I also like the actor, Idris Elba, so we have a winner!

Finally, I'd like to say a huge thank you again to my friend that helped me raise the funds to buy Idris, and to everyone at Van der Spek for making me such a wonderful organiser.

18 September 2019

Video Web Finds - Wednesday 18 September 2019

So I hope you have had a good weekend.

So now it is time to enjoy a great collection of videos from around the internet.

Here are a selection of the latest Filofax videos for your enjoyment.
  1. New! Kikki.K Latte A5 Planner | Unboxing - liveplanlove
  2. Filofax Napa personal ring planner - Reneesplannerplace
  3. Sakura A6 Rings Set Up - Carrots & Olives
  4. How I Plan My Week | Peek at the Week | A5 Filofax - PlansMeetPaper
  5. Filofax Malden Flipthrough | September 2019 - Ganchi_mH
  6. Filofax Personal Sized Flip Through - CAV Plans
  7. Planner Flipthrough September 2019 (Pocket Filofax Malden) - Ganchi_mH
  8. Создаём вместе разделители Filofax A5 croc ebony - Lisenok Li
  9. LILAC WORK WEEK | KW 35 im FILOFAX - dekoRIAt
  10. Franklin Planner Splendor Planner Love Pagefinder, Magnet Clips, Tab and Pocket Dividers, Notepad - Tonya Plans
  11. Setting up my new A5 Filofax?! - desleyjane plans
  12. Gillio Medium Compagna (personal ring planner) - Reneesplannerplace
  13. Medium Gillio Compagna Setup and Planner Systerm Update - Pretty and Prim Co
  14. Plan With Me - A5 Filofax - desleyjane plans
  • For tips on how to improve your videos, please see this post.  Also this video too Webfinds 
  • Your Filofax/Organiser Videos could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
You might also be interested in Planner Spread Love on Facebook. 


17 September 2019

Free For All Tuesday - No. 450

So what questions or discussion points have you got for us today?

It doesn't matter if you are a beginner or a more experienced user of organisers, we want to hear your thoughts, questions, opinions etc.

We are here to answer your questions.

Make today the one day you post a comment or a question.

It is Tuesday after all so fire away.

16 September 2019

Diary Inserts 2020

Creative Commons License

This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but do not charge or use commercially.

If you have a Filofax organiser, you probably have diary pages – probably ones made by Filofax. If you’re happy with those pages, great. If you’d like to try something different, read on. If you’d like to experiment or adapt a diary that is just right for your very particular needs then you’ve come to the right place.

Ray Blake of the My Life All in One Place blog and I have collaborated in an ongoing project to produce a range of diary layouts that can be downloaded, printed, punched and used. You can find them all here and they are all free. They are offered for download and use under a Creative Commons Licence. That means you can freely use and adapt them other than commercially. You can share these templates with other people, but you must not charge for them.

You need to decide whether you just want to download prepared layout sets for the full year, or whether you want to roll up your sleeves and adapt our templates to your own needs. Some of the things you can do when you have the source files are:
  • Make and print a diary for any year - past, present or future
  • Adjust the space given to different days or other template elements
  • Add your name or other details to each page
  • Make a diary for part of a year, or for any period you want
  • Change the language of month and day name
Follow the links below to the blog posts where the files are to be found. Often there will be several in one post, but the individual files will be clearly signposted and instructions are included in the posts. Not all of the sets we plan to produce are available yet. I'll make more of the links live as further sets become available.

Before downloading the PDF files and printing them please read the note at the foot of this page about PDF readers scaling the print output.

Please note that the previews will always show 2015 or earlier, but the real files should be the correct year.

Inserts for 2020

Please note that previews are not updated each year unless the design has changed.

A4/A5 Format
  1. Day per page .docx .pdf  Source Files Preview
  2. Day per page minimalist journal (narrow) .doc .pdf Source Files Preview
  3. Day per page minimalist journal (wide) .doc .pdf Source Files Preview
  4. Day per page (Time Management) .docx .pdf Source Files Preview
  5. Day on two pages .docx .pdf  Source Files Preview
  6. Day on two pages (Time Management) .docx .pdf Source Files Preview
  7. Day on two pages (Daily Dashboard .docx .pdf Source Files - Word Excel Preview
  8. Two days per page (Lined) .docx .pdf  Source Files Preview
  9. Two days per page (Unlined) .docx .pdf Source Files Preview
  10. Week per page .docx .pdf  Source Files Preview
  11. Week per page CC .docx .pdf  Source Files Preview
  12. Week per page with Tasks .docx .pdf  Source Files Preview
  13. Week plus Tasks sub-divided Days .docx .pdf Source Files Preview
  14. Week on two pages Enhanced TM   .docx .pdf  Source Files Preview
  15. Week on two pages Enhanced TM (5 line version)  .docx .pdf  Source Files Preview
  16. Week on two pages Enhanced TM  with Journal  .docx .pdf  Source Files Preview
  17. Week on two pages Enhanced TM (5 line version) with Journal .docx .pdf Source Files  Preview
  18. Week on two pages Enhanced TM V3 (4 line version)  .docx .pdf  Source Files Preview
  19. Week on two pages Enhanced TM V3 (5 line version)  .docx .pdf  Source Files Preview (4 line)
  20. Week on two pages Enhanced Reversed TM (4 line version)  .docx .pdf  Source Files Preview 
  21. Week on two pages Enhanced Reversed TM (5 line version)  .docx .pdf  Source Files Preview 
  22. Week on two pages (cotton cream layout) .docx .pdf Source Files Preview
  23. Week on two pages Journal .docx .pdf  Source Files Preview
  24. Week on two pages Journal Lined .docx .pdf  Source Files Preview
  25. Week on two pages Vertical with tasks .docx .pdf  Source Files Preview
  26. Week on two pages Vertical without tasks .docx .pdf  Source Files Preview
  27. Week on two pages Minimalist Vertical .docx .pdf Source Files Preview
  28. Month per page .docx .pdf Source Files Preview
  29. Month per page (Horizontal Format) .docx .pdf Source Files Preview
  30. Month per page with notes: .docx .pdf Source Files  Preview
  31. Month on two pages .docx .pdf  Source Files Preview
  32. Month on two pages with notes .docx .pdf  Source Files Preview
  33. Month on two pages - lined .docx .pdf Source Files Preview
  34. Monthly Overview Diary A5 Single Sheets .docx .pdf Source Files Preview
  35. Monthly Overview Diary A5 Facing Pages .docx .pdf Source Files Preview
  36. Two months on one page .docx .pdf Source Files Preview
  37. Year planner A4 .docx .pdf Source Files Preview
  38. Year planner A4/A5 Z fold .docx .pdf Source Files Preview
  39. Year planner (vertical format) .docx .pdf Source Files Preview
  40. 2020 Year Calendar .doc .pdf Preview
A6 Inserts for 2020
  1. Day per page  - WordPDF, Source (Word Excel), Preview
  2. Two days per page (Lined)  - WordPDF, Source (Word Excel), Preview
  3. Two days per page  - WordPDF, Source (Word Excel), Preview
  4. Week per page  - WordPDF, Source (Word Excel), Preview
  5. Week view - WordPDF, Source (Word Excel), Preview
  6. Week view (vertical layout)  - WordPDF, Source (Word Excel), Preview
  7. Week plus Notes - WordPDF, Source (Word Excel), Preview
  8. Week plus Tasks - WordPDF, Source (Word Excel), Preview
  9. Week plus Tasks sub-divided Days - WordPDF, Source (Word Excel), Preview
  10. Enhanced Time Management Week View - WordPDF Source (Word Excel), Preview
  11. Enhanced Time Management Week View V2 - WordPDF Source (Word Excel), Preview
  12. Enhanced Time Management Week View V2a - WordPDF Source (Word Excel), Preview
  13. Month per page - WordPDF, Source (Word Excel), Preview
  14. Month on two pages  - WordPDF, Source (Word Excel), Preview
  15. Month on two pages (Horizontal format) - WordPDF, Source (Word Excel), Preview
  16. 2020 Year planner  - Word 2020 PDF 2020, Source (Word Excel), Preview
  17. 2020 Year planner (vertical format) .docx .pdf Source(Word ExcelPreview
  18. 2020 Year Calendar .doc .pdf Preview
All of these A6 files are in A4 format and all should be printed on to A6 size paper as detailed in the previous post. There is one exception to this and that is the Year Planner, this should be printed on to A5 paper at 70% scale and then Z folded to fit in to A6.

Personal on Personal Paper
  1. Day per page .docx .pdf  Source Files Preview 
  2. Day on two pages .docx .pdf Source Files Preview
  3. Two days per page .docx .pdf Source .docx .xlsx Preview
  4. Week per page .docx .pdf  Source Files Preview
  5. Week per page plus notes and tasks .docx .pdf  Source Files Preview
  6. Week on two pages .docx .pdf Source Files Preview
  7. Week on two pages Vertical .docx .pdf  Source Files Preview
  8. Enhanced Time Management Week View Word PDF Source Files Preview
  9. Enhanced Time Management Week View V2 Word PDF Source Files Preview
  10. Enhanced Time Management Week View V2a Word PDF Source Files Preview
  11. Month per page .docx .pdf  Source Files Preview
  12. Month per page with notes: .docx .pdf Source Files  Preview
  13. Month per page with notes landscape .docx .pdf Source Files Preview
  14. Month on two pages landscape .docx .pdf Source Files Preview
  15. Month on two pages .docx .pdf  Source Files Preview
  16. Month on two pages with Notes .docx .pdf Source Files Preview
  17. Month on two pages (Horizontal) .docx .pdf Source Files Preview
  18. Month on two pages lined .docx .pdf Source Files Preview
  19. Monthly Overview Diary Single Sheets .docx .pdf Source Files Preview
  20. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview
  21. Year Calendar .docx .pdf Preview
Personal on A4 Paper
  1. Day per page .docx .pdf Source Files Preview 
  2. Day per page minimalist .docx .pdf Source Files Preview
  3. Day on two pages .docx .pdf  Source Files Preview
  4. Two days per page (Lined) .docx .pdf  Source Files Preview
  5. Two days per page (Unlined) .docx .pdf  Source Files Preview
  6. Week on one page .doc .pdf Source Files Preview
  7. Week on two pages Enhanced TM .docx .pdf  Source Files Preview
  8. Week on two pages Vertical layout .docx .pdf  Source Files Preview 
  9. Week on two pages .docx .pdf  Source Files Preview
  10. Week on two pages landscape layout .docx .pdf Source Files Preview 
  11. Month per page .docx .pdf  Source Files Preview
  12. Month on two pages .docx .pdf  Source Files Preview
  13. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview
  14. Year planner .docx .pdf  Source Files Preview
  15. Year planner (vertical format) .docx .pdf Source Files Preview
Personal on Letter Paper (North Americans Only!)
  1. Day per page .docx or .pdf Source Files  Preview
  2. Day per page minimalist .docx or .pdf Source Files  Preview
  3. Day on two pages .docx or .pdf Source Files  Preview
  4. Two days per page .docx or .pdf Source Files  Preview
  5. Two days per page (lined) .docx or .pdf Source Files  Preview
  6. Week on two pages - TM  .docx or .pdf Source Files  Preview
  7. Week on two pages - CC  .docx or .pdf  Preview
  8. Week on two pages - Vertical layout -  .docx or .pdf  Preview
  9. Week on two pages - Landscape layout .docx or .pdf  Preview
  10. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview
Pocket on A4 Paper
  1. Day per page minimalist .docx .pdf Source Files Preview
  2. Day on two pages .docx .pdf  Source Files Preview
  3. Two days per page (Lined) .docx .pdf  Source Files Preview
  4. Two days per page (Unlined) .docx .pdf  Source Files Preview
  5. Week on two pages enhanced TM .docx .pdf  Source Files  Preview
  6. Week on two pages CC Inspired Layout .docx .pdf Source Files Preview
  7. Month on one page .docx .pdf  Source Files Preview
  8. Month on two pages .docx .pdf  Source Files Preview
  9. Year Planner (Vertical Format) .docx .pdf Source Files Preview
Mini on A4 Paper
M2 on A4 Paper

Note: Printing Word or PDF files

When printing either the Word or the PDF files, it is essential that you set the paper size correct in the application and in any printer dialogue boxes on your PC/Mac. If you are printing on A4 paper, then you need to set the paper size to A4 not Letter or any other size.

If you don't set the paper size correctly then the files will be resized according to the paper size you have selected, despite having A4 paper loaded in the printer.

Printing PDF Files

When you print your PDF file, it prints out smaller on paper than the Word or other file it was created from.

When you print from Adobe Acrobat Reader, you will see this dialogue:

You will see that 'Print Scaling' setting is by default set to 'Shrink to Printable Area? That's the one that's shrinking your PDF when you print it.

Change the setting to 'None':

Now, when you print the PDF it will print at the right size.

Using the source files

Tutorial for MS Office for Mac 2016 (Office 365)

With the change to MS Office 2016 for Mac, the basic method is still the same, just where things are located has changed a little compared to previous versions of Office.

If possible please watch the video in HD and on a large screen.

Tutorial for MS Office for Mac 2011

Tutorial for MS Office for Windows 2010

Tutorial for MS Office for Windows 2003

Creative Commons License
This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but don't charge or use commercially.

15 September 2019

Experienced User - Dot

This week we will see how Dot uses her organisers. 

1. When did you start using an organiser?

I have used a diary/planner all my adult life, usually buying an annual diary from stationery stores. However, when I went to university as a ‘mature student’ to become professionally qualified as a youth worker in 2006 I needed something considerably more flexible, which allowed room for me to manage my time efficiently.

I was still working 30 hours per week, was a single mother to two teenagers and attending university full time. I needed to track my daughter’s schedules - both social and educational - assignment due dates, work planning deadlines and a very tiny personal life, and eventually placement schedules.

My first Filofax was a Finsbury A5 which is still in use today as a ‘home organiser' keeping my family's health records, car insurance, household insurance, useful blog sites and all manner of useful info in one place.

2. How has your use of an organiser changed over the years?

I found using a Filofax so invaluable, I became a firm fan and have bought five more Finsbury binders. One A4, two personal size and two pocket size.

I have used a pocket Finsbury as my wallet for almost five years. I get many questions and compliments when using it. It has card holders with my bank and store loyalty cards at the front and note pages at the back of the card holders, which I add to throughout the week to build up a food shopping list. I use a mini PaperMate inkjet gel pen in the pen loop as I found the Filofax pen kept falling out of the loop. I do find using the zipper pocket for coins can be awkward so I regularly empty them out because of this. The large pocket at the back is excellent and can hold notes as well as receipts.

For my daily scheduling I use an ochre coloured Malden. I started with an A5 Malden with Filofax business pages but this wasn’t always a convenient size for me, it was too big and bulky to carry. I also found the leather of the A5 Malden felt hard and not soft, at all, so I briefly used a Midori Traveller note book which is beautiful soft leather but the books didn’t quite suit my needs and so I switched back to my A5 mid-year.

This was when I bought the personal sized Malden (also in ochre) and the leather on that one is much softer and ‘buttery' as is so often described by other users. I love this one more than any other planner I’ve used and this has been my every day companion since, both for professional and personal use.

I now use the Midori as a notebook in meetings where space to write is limited, and the A4 Finsbury I use to carry files/case notes for meetings and carry additional note paper to make notes if necessary. I don’t need to use the A4 every day but when I do it’s also an excellent writing surface to use.

3. Which diary format works best for you and why?

I have recently bought the Daytimer original WOTP format. I prefer to use an academic diary which suits the ebb and flow of my work. Although a recent purchase, I have quickly found the page layout is perfect for me and I love the monthly dividers which include additional note pages which are headed “To be done in.....” month page, this is very useful to me.

I'm a list maker, and this has helped me easily track monthly deadlines at a glance. I don’t decorate my pages as such but I do use stickers to highlight particular types of appointments, holidays and key events. I find the Carpe Diem ones very useful, but have bought others from Etsy and stationery stores.

This is the first time I’ve used Daytimer and the quality of the paper is good, I think I will probably stay with them.

4. What other information do you keep and maintain in your organiser.

I keep a page with all important anniversary and birthdays. I have to regularly visit certain places to attend meetings so I maintain a sheet with addresses and post codes to make claiming expenses quicker and simpler.

I also keep a sheet with key information on for business use. These information pages are kept updated and are permanently left in my planner.

I also keep Christmas planner pages, which is just note paper that I add gift ideas and draw up the food list. We always go away just before Christmas so I have to be organised for the festivities by the end of November so when we return I simply have to organise the fresh food.

5. Do you use a 'system' of organisation, and how does it work in your Filofax?

I have three sections in my personal Malden the first section has zipper pockets where I carry my stickers, post it notes and paperclips.

The second section has zipper pockets for receipts for claiming expenses and where work related information sheets are kept.

The third section is the diary and includes the anniversaries, key dates and Christmas list sheets. The section dividers I made myself from pretty card folders I bought from TKMaxx and laminated.

I bought the recommended 6 hole punch years ago and have always made my own dividers as these are more personal than the business like Filofax.

6. What routines and structures do you use?

I check my diary daily and at the start of every week, I ensure I am organised for the meetings I will be attending.

As the Daytimer sheets have two columns for each day I use one side for reminders and one for appointments.

Using stickers to highlight particular types of appointments adds personality as well as functionality for me. A quick scan and I know where I am with meetings etc.

7. Do you use one binder or several, and if several, how do you use them?

As explained earlier I use several binders but only use two every day. I also bought a beautiful A5 Chameleon in spring green off Ebay a few years ago and used this as my summer planner at work because of its gorgeous pale colour but wanted to keep it in good condition so went back to my A5 Malden, which looks better for getting a little knocked about.

However once I bought the personal Malden and felt the soft leather I’ve ‘made' personal size work for me professionally and personally. I get as much pleasure from holding and touching the binder as I do using it.

My family think I am a bit potty for being so ‘into’ planners but for me it’s the practical uses that help to keep my stress levels down. My job is demanding and can be emotionally draining with timescales and deadlines that have to be met.

By ensuring everything goes in my planner and any additional info can simply be added on note paper and fitted between the weekly spread, I can keep track of everything and remain on top of my workload and not miss important family events too.

Thank you Dot. 

If you would like to take part in this series please email steve@philofaxy.com and mark your email 'Experienced Filofax User'