31 December 2018

A Date For Your Diary - Sunday 6 January 2019

We are going to run another conference round-table voice/video chat using Skype.

When? - Sunday 6 January at the following times:
  • Los Angeles 8:00 am, 
  • Denver 9:00 am,
  • Dallas 10:00 am, 
  • New York 11:00 am, 
  • London 4:00 pm, 
  • Paris 5:00 pm etc.  
Do not worry if you aren't available at the start of the session as it lasts 2-3 hours so pop up when you are available and say hello.

Where? - an on-line chat using Skype. with voice and video (if you wish)

What do I need? - just a micro-phone and some head phones(in ear phones work fine) and a free Skype account. Using headphones or earphone reduces 'echo' on the call. Video is optional, but a few of us will be on video as well.

Who - All of you... connect up with Philofaxy and we will attempt to get as many of us linked in to the audio conference as possible. Come and listen if you don't want to chat.  What do we talk about? Filofax stuff... but anything else as well. It's like long lost friends meeting up for coffee and a catch up.. but don't worry if you have never joined in before... you are an old friend too!

If you have any questions you want to ask then please let us know in the group or before we start.

How -
  1. Connect to Philofaxy by firstly searching for Philofaxy in Skype, I will then add you as a contact.
  2. Then  'Send Contact Request',  I will then add you in to the chat room. 
  3. Then if you request it, I can add you to the audio conference as well. But if you just want to chat via keyboard that's fine. That way it's slightly less hectic for me!  
Come and join in the fun, even if you only pop in to say hello... but don't be afraid to join in the discussion.

If you need any assistance setting up Skype, please pop a comment in this post and I will try and help you get one line. Skype is free for computer to computer calls....

Here is my post on how to improve your Skype audio with headphones or a headset.

Hope to be chatting with you on Sunday 6 January 2019.

30 December 2018

Inserts for 2019

Diary Inserts for 2019

Creative Commons License

This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but do not charge or use commercially.

Inserts for future years (2020, 2021) & past (2018, 2017) see this page

If you have a Filofax organiser, you probably have diary pages – probably ones made by Filofax. If you’re happy with those pages, great. If you’d like to try something different, read on. If you’d like to experiment or adapt a diary that is just right for your very particular needs then you’ve come to the right place.

Ray Blake of the My Life All in One Place blog and I have collaborated in an ongoing project to produce a range of diary layouts that can be downloaded, printed, punched and used. You can find them all here and they are all free. They are offered for download and use under a Creative Commons Licence. That means you can freely use and adapt them other than commercially. You can share these templates with other people, but you must not charge for them.

You need to decide whether you just want to download prepared layout sets for the full year, or whether you want to roll up your sleeves and adapt our templates to your own needs. Some of the things you can do when you have the source files are:
  • Make and print a diary for any year - past, present or future
  • Adjust the space given to different days or other template elements
  • Add your name or other details to each page
  • Make a diary for part of a year, or for any period you want
  • Change the language of month and day name
Follow the links below to the blog posts where the files are to be found. Often there will be several in one post, but the individual files will be clearly signposted and instructions are included in the posts. Not all of the sets we plan to produce are available yet. I'll make more of the links live as further sets become available.

Before downloading the PDF files and printing them please read the note at the foot of this page about PDF readers scaling the print output.

Please note that the previews will always show 2015 or earlier, but the real files should be the correct year.

Inserts for future years (2020, 2021) & past (2018, 2017) see this page

Inserts for 2019

Please note that previews are not updated each year unless the design has changed.

A4/A5 Format
  1. Day per page .docx .pdf  Source Files Preview
  2. Day per page minimalist journal (narrow) .doc .pdf Source Files Preview
  3. Day per page minimalist journal (wide) .doc .pdf Source Files Preview
  4. Day per page (Time Management) .docx .pdf Source Files Preview
  5. Day on two pages .docx .pdf  Source Files Preview
  6. Day on two pages (Time Management) .docx .pdf Source Files Preview
  7. Day on two pages (Daily Dashboard .docx .pdf Source Files - Word Excel Preview
  8. Two days per page (Lined) .docx .pdf  Source Files Preview
  9. Two days per page (Unlined) .docx .pdf Source Files Preview
  10. Week per page .docx .pdf  Source Files Preview
  11. Week per page CC .docx .pdf  Source Files Preview
  12. Week per page with Tasks .docx .pdf  Source Files Preview
  13. Week plus Tasks sub-divided Days .docx .pdf Source Files Preview
  14. Week on two pages Enhanced TM   .docx .pdf  Source Files Preview
  15. Week on two pages Enhanced TM (5 line version)  .docx .pdf  Source Files Preview
  16. Week on two pages Enhanced TM  with Journal  .docx .pdf  Source Files Preview
  17. Week on two pages Enhanced TM (5 line version) with Journal .docx .pdf Source Files  Preview
  18. Week on two pages Enhanced TM V3 (4 line version)  .docx .pdf  Source Files Preview
  19. Week on two pages Enhanced TM V3 (5 line version)  .docx .pdf  Source Files Preview (4 line)
  20. Week on two pages Enhanced Reversed TM (4 line version)  .docx .pdf  Source Files Preview 
  21. Week on two pages Enhanced Reversed TM (5 line version)  .docx .pdf  Source Files Preview 
  22. Week on two pages (cotton cream layout) .docx .pdf Source Files Preview
  23. Week on two pages Journal .docx .pdf  Source Files Preview
  24. Week on two pages Journal Lined .docx .pdf  Source Files Preview
  25. Week on two pages Vertical with tasks .docx .pdf  Source Files Preview
  26. Week on two pages Vertical without tasks .docx .pdf  Source Files Preview
  27. Week on two pages Minimalist Vertical .docx .pdf Source Files Preview
  28. Month per page .docx .pdf Source Files Preview
  29. Month per page (Horizontal Format) .docx .pdf Source Files Preview
  30. Month per page with notes: .docx .pdf Source Files  Preview
  31. Month on two pages .docx .pdf  Source Files Preview
  32. Month on two pages with notes .docx .pdf  Source Files Preview
  33. Month on two pages - lined .docx .pdf Source Files Preview
  34. Monthly Overview Diary A5 Single Sheets .docx .pdf Source Files Preview
  35. Monthly Overview Diary A5 Facing Pages .docx .pdf Source Files Preview
  36. Two months on one page .docx .pdf Source Files Preview
  37. Year planner A4 .docx .pdf Source Files Preview
  38. Year planner A4/A5 Z fold .docx .pdf Source Files Preview
  39. Year planner (vertical format) .docx .pdf Source Files Preview
  40. 2019 Year Calendar .doc .pdf Preview
A6 Inserts for 2019
  1. Day per page  - WordPDF, Source (Word Excel), Preview
  2. Day on two pages - WordPDF, Source (Word Excel), Preview
  3. Two days per page (Lined)  - WordPDF, Source (Word Excel), Preview
  4. Two days per page  - WordPDF, Source (Word Excel), Preview
  5. Week per page  - WordPDF, Source (Word Excel), Preview
  6. Week view - WordPDF, Source (Word Excel), Preview
  7. Week view (vertical layout)  - WordPDF, Source (Word Excel), Preview
  8. Week plus Notes - WordPDF, Source (Word Excel), Preview
  9. Week plus Tasks - WordPDF, Source (Word Excel), Preview
  10. Week plus Tasks sub-divided Days - WordPDF, Source (Word Excel), Preview
  11. Enhanced Time Management Week View - WordPDF Source (Word Excel), Preview
  12. Enhanced Time Management Week View V2 - WordPDF Source (Word Excel), Preview
  13. Enhanced Time Management Week View V2a - WordPDF Source (Word Excel), Preview
  14. Month per page - WordPDF, Source (Word Excel), Preview
  15. Month on two pages  - WordPDF, Source (Word Excel), Preview
  16. Month on two pages (Horizontal format) - WordPDF, Source (Word Excel), Preview
  17. 2019 Year planner  - Word 2019 PDF 2019, Source (Word Excel), Preview
  18. 2019 Year planner (vertical format) .docx .pdf Source(Word ExcelPreview
  19. 2019 Year Calendar .doc .pdf Preview
All of these A6 files are in A4 format and all should be printed on to A6 size paper as detailed in the previous post. There is one exception to this and that is the Year Planner, this should be printed on to A5 paper at 70% scale and then Z folded to fit in to A6.

Personal on Personal Paper
  1. Day per page .docx .pdf  Source Files Preview 
  2. Two days per page .docx .pdf Source .docx .xlsx Preview
  3. Week per page .docx .pdf  Source Files Preview
  4. Week per page plus notes and tasks .docx .pdf  Source Files Preview
  5. Week on two pages .docx .pdf Source Files Preview
  6. Week on two pages Vertical .docx .pdf  Source Files Preview
  7. Enhanced Time Management Week View Word PDF Source Files Preview
  8. Enhanced Time Management Week View V2 Word PDF Source Files Preview
  9. Enhanced Time Management Week View V2a Word PDF Source Files Preview
  10. Month per page .docx .pdf  Source Files Preview
  11. Month per page with notes: .docx .pdf Source Files  Preview
  12. Month per page with notes landscape .docx .pdf Source Files Preview
  13. Month on two pages landscape .docx .pdf Source Files Preview
  14. Month on two pages .docx .pdf  Source Files Preview
  15. Month on two pages with Notes .docx .pdf Source Files Preview
  16. Month on two pages (Horizontal) .docx .pdf Source Files Preview
  17. Month on two pages lined .docx .pdf Source Files Preview
  18. Monthly Overview Diary Single Sheets .docx .pdf Source Files Preview
  19. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview
  20. Year Calendar .docx .pdf Preview
Personal on A4 Paper
  1. Day per page .docx .pdf Source Files Preview 
  2. Day per page minimalist .docx .pdf Source Files Preview
  3. Day on two pages .docx .pdf  Source Files Preview
  4. Two days per page (Lined) .docx .pdf  Source Files Preview
  5. Two days per page (Unlined) .docx .pdf  Source Files Preview
  6. Week on one page .doc .pdf Source Files Preview
  7. Week on two pages Enhanced TM .docx .pdf  Source Files Preview
  8. Week on two pages Vertical layout .docx .pdf  Source Files Preview 
  9. Week on two pages .docx .pdf  Source Files Preview
  10. Week on two pages landscape layout .docx .pdf Source Files Preview 
  11. Month per page .docx .pdf  Source Files Preview
  12. Month on two pages .docx .pdf  Source Files Preview
  13. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview
  14. Year planner .docx .pdf  Source Files Preview
  15. Year planner (vertical format) .docx .pdf Source Files Preview
Personal on Letter Paper (North Americans Only!)
  1. Day per page .docx or .pdf Source Files  Preview
  2. Day per page minimalist .docx or .pdf Source Files  Preview
  3. Day on two pages .docx or .pdf Source Files  Preview
  4. Two days per page .docx or .pdf Source Files  Preview
  5. Two days per page (lined) .docx or .pdf Source Files  Preview
  6. Week on two pages - TM  .docx or .pdf Source Files  Preview
  7. Week on two pages - CC  .docx or .pdf  Preview
  8. Week on two pages - Vertical layout -  .docx or .pdf  Preview
  9. Week on two pages - Landscape layout .docx or .pdf  Preview
  10. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview
Pocket on A4 Paper
  1. Day per page minimalist .docx .pdf Source Files Preview
  2. Day on two pages .docx .pdf  Source Files Preview
  3. Two days per page (Lined) .docx .pdf  Source Files Preview
  4. Two days per page (Unlined) .docx .pdf  Source Files Preview
  5. Week on two pages enhanced TM .docx .pdf  Source Files  Preview
  6. Week on two pages CC Inspired Layout .docx .pdf Source Files Preview
  7. Month on one page .docx .pdf  Source Files Preview
  8. Month on two pages .docx .pdf  Source Files Preview
  9. Year Planner (Vertical Format) .docx .pdf Source Files Preview
Mini on A4 Paper
  1. Mini Week on two pages .docx .pdf Source Word Excel Preview
  2. Year Planner (Vertical Format) .docx .pdf Source Files Preview
M2 on A4 Paper
Inserts for future years (2020, 2021) & past (2018, 2017) see this page

Note: Printing Word or PDF files

When printing either the Word or the PDF files, it is essential that you set the paper size correct in the application and in any printer dialogue boxes on your PC/Mac. If you are printing on A4 paper, then you need to set the paper size to A4 not Letter or any other size.

If you don't set the paper size correctly then the files will be resized according to the paper size you have selected, despite having A4 paper loaded in the printer.

Printing PDF Files

When you print your PDF file, it prints out smaller on paper than the Word or other file it was created from.

When you print from Adobe Acrobat Reader, you will see this dialogue:

You will see that 'Print Scaling' setting is by default set to 'Shrink to Printable Area? That's the one that's shrinking your PDF when you print it.

Change the setting to 'None':

Now, when you print the PDF it will print at the right size.

Using the source files

Tutorial for MS Office for Mac 2016 (Office 365)

With the change to MS Office 2016 for Mac, the basic method is still the same, just where things are located has changed a little compared to previous versions of Office.

If possible please watch the video in HD and on a large screen.

Tutorial for MS Office for Mac 2011

Tutorial for MS Office for Windows 2010

Tutorial for MS Office for Windows 2003

Creative Commons License
This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but don't charge or use commercially.

29 December 2018

Web Finds - 29 December 2018

So I hope you have had a good week

So now it is time to enjoy a few blog posts from around the internet,  so grab a drink and make yourself comfortable for our weekly round-up.

Here are some Philofaxy posts you might have missed this week:
  1. Web Finds - 22 December 2018
  2. Silent Sunday
  3. Mini Year Planner - Vertical Format
  4. Merry Christmas on Free For All Tuesday - No. 412
  5. Web Finds - 26 December 2018
  6. The Hitchhikers Guide to the Plannerverse - Episode 83
  7. Free for All Friday No. 528 by Nan
So here are the latest Filofax and other brand blog posts from around the Internet. Don't forget to leave a comment on the posts you enjoyed reading, all bloggers enjoy getting comments.
  1. Lofzang op de papieren agendaNRC
  2. How Using Systems Can Make Your Goals Happen - Wendaful Planning
  3. 5 Keys to a Well-Designed Life in 2019 - Day Designer
  4. Time management Monday: Review your year - Quo Vadis Blog
  5. Countdown to 2019 – Blog Planners Edition - notesinabook
  6. How I Plan – Pre-Plan - Sam Alderson
  7. TED Talk on Getting Things Done for Teens - Getting Things Done
  8. Gillio is Diamond Sponsor at PlannerCon Europe 2019 - Blog | Gillio
  9. How I’ve Organized My Planner for 2019! - Strange & Charmed
  • We monitor over 400 blogs and sites, your Filofax/Organiser blog posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • We can not guarantee people will read your posts, but we know there is a higher chance of people reading your posts and returning to read other posts if you make them interesting with pictures and good hints and tips. Do not forget to give your posts a title... 
  • Your Filofax/Organiser posts could appear in this list, just contact philofaxy at gmail dot com to be added to our monitoring list. 
  • For some general tips on Filofax Blogging, please see this post
  • Consider joining our Facebook group - Filofax for Philofaxy fan


28 December 2018

Free for All Friday No. 528 by Nan

And so it's the last FFAF of 2018. Laurie and Steve have already started the discussion about the various issues of updating or changing over your organizers for the new year, so we can certainly continue in that vein.

Have you already changed over your organizer for 2019? Or are you still awaiting inspiration? I'm planning to work on mine over the next few days, but I've been thinking about what I want to do for a while.

Or, as always, feel free to ask or discuss anything ring-binder related!

A happy (and well-organized!) New Year to everyone in our Philofaxy community!

27 December 2018

The Hitchhikers Guide to the Plannerverse - Episode 83


We all have our daily routines and habits, but how can we change these to improve our routines to improve our daily productivity and generally feeling that we are making progress towards our goals that we set ourselves.

If you have ideas for future episodes, please send them to steve at philofaxy dot com

Show Notes (timings approximate)
00:00 - Introductions.
01:00 - The differences between rituals, habits and routines.
02:30 - Routines.
04:50 - Book: The Power of Habit: Why We Do What We Do, and How to Change - Charles Duhigg.
06:30 - To change your habits, start working on your routines.
08:45 - Rituals.
14:00 - Influences on daily productivity.
15:45 - Using the same ideas to improve your home life as you use at work.
17:00 - The 8th day of the week.
19:00 - Incremental changes not revolutionary change.
21:00 - Record your progress in your planner/journal.
24:00 - Changing habits.

Also see: Daily Routines and Habits of Highly Productive People

Episode 83 - Routines

A direct download is also available here: Episode83.mp3

Show notes: A5 docx pdf  Personal docx pdf

NB: A5 is in A4 format so it can be scaled to suit A5 or A6 size. Personal is for printing direct on Personal size paper.

Presenters - Karine Tovmassian and Steve Morton
Editing and production - Steve Morton

Our Websites:
Karine: PlannerologyThroatPunchResumes.comKarine Tovmassian (IG)
Steve: Philofaxy, Travellers Notebook Times, Mr Philofaxy (IG)

Naturally we would love to hear your feedback on the podcast. If you use iTunes please gives us your rating or reviews of the podcast.

If you want a quick link to all the podcasts remember: http://philofaxy.com/podcast/

Remember if you have liked this podcast, don't forget to like it, share it and subscribe to the podcast.

Previous Episodes:


82 - Productivity 201 - A5 docx pdf  Personal docx pdf
81 - Planner Sizes - A5 docx pdf  Personal docx pdf
80 - Do you have too many planners? - A5 docx pdf  Personal docx pdf
79 - Improving Your Planning Productivity - A5 docx pdf  Personal docx pdf
78 - Ten reasons why you have stopped planning - A5 docx pdf  Personal docx pdf
77 - Letting Your Planner Take The Strain - A5 docx pdf  Personal docx pdf
76 - The Franken Flex - A5 docx pdf  Personal docx pdf
75 - Decluttering - A5 docx pdf  Personal docx pdf
74 - Engagement - A5 docx pdf  Personal docx pdf
73 - Reflection and Review - A5 docx pdf  Personal docx pdf
72 - Organisation - A5 docx pdf  Personal docx pdf
71 - Clarification - A5 docx pdf  Personal docx pdf
70 - Capture - A5 docx pdf  Personal docx pdf
69 - How to do nothing - A5 docx pdf  Personal docx pdf
68 - Changes - A5 docx pdf  Personal docx pdf
67 - Tones versus Pulses - A5 docx pdf  Personal docx pdf


66 - Planning and Execution - A5 docx pdf  Personal docx pdf
65 - The Power of Habit - A5 docx pdf  Personal docx pdf
64 - Planning for the end of the year - A5 docx pdf  Personal docx pdf
63 - Planning For Unexpected Life Events - A5 docx pdf  Personal docx pdf
62 - Staying in two sizes of planner - A5 docx pdf  Personal docx pdf
61 - Staying in one size of planner. - A5 docx pdf  Personal docx pdf
60 - Functional Planning - Macro and Micro Planning - A5 docx pdf  Personal docx pdf
59 - PlannerCon Europe - A5 docx pdf  Personal docx pdf
58 - Speeding up by slowing down - A5 docx pdf  Personal docx pdf
57 - To Do Lists and Diary Pages -  A5 docx pdf  Personal docx pdf
56 - Hints and Tips on making planner videos - A5 docx pdf  Personal docx pdf
55 - Keeping up to date - A5 docx pdf  Personal docx pdf
54 - Interview with Jennifer Powell at PlannerCon - A5 docx pdf  Personal docx pdf
53 - Conferences and Meet Ups - A5 docx pdf  Personal docx pdf
52 - The Magic of Contextualising Your Life - A5 docx pdf  Personal docx pdf
51 - Guest Interview - Rose Orchard - A5 docx pdf  Personal docx pdf
50 - Organising your significant other - A5 docx pdf  Personal docx pdf
49 - Creating the ultimate planner - A5 docx pdf  Personal docx pdf
48 - Getting past New Years resolutions - A5 docx pdf  Personal docx pdf
47 - How to understand being a planner newbie - A5 docx pdf  Personal docx pdf
46 - Buying and Selling 101 - A5 docx pdf Personal docx pdf
45 - A5 or A6 - A5 docx pdf  Personal docx pdf
44 - End of Year - A5 docx pdf  Personal docx pdf


43 - Digital Planning vs Analogue Planning - A5 docx pdf  Personal docx pdf
42 - Planning vs Organising - A5 docx pdf  Personal docx pdf
41 - Short and Long Term Planning - A5 docx pdf  Personal docx pdf
40 - Good and Bad Planner Habits - A5 docx pdf  Personal docx pdf
39 - Tackling Planner Size Change - A5 docx pdf  Personal docx pdf
38 - Self-Improvement or Personal Development - A5 docx pdf  Personal docx pdf
37 - What is productivity anyway - A5 docx pdf  Personal docx pdf
36 - The Planner Community - A5 docx pdf  Personal docx pdf
35 - Wellness Planner - A5 docx pdf  Personal docx pdf
34 - Listeners Question - A5 docx pdf  Personal docx pdf
33 - Pens and other writing instruments - A5 docx pdf  Personal docx pdf
32 - Proper storage, care and shipping of planners, rings etc - A5 docx pdf Personal docx pdf
31 - Guest Interview - Louise Umeki - Plannercon 2017 - A5 docx pdf  Personal docx pdf
30 - Form Following Function -  A5 docx pdf  Personal docx pdf
29 - Seasonal To Do Lists - A5 docx pdf  Personal docx pdf
28 - Making and keeping annual goals - A5 docx pdf  Personal docx pdf
27 - Organising the family - A5 docx pdf  Personal docx pdf
26 - Guest interview - Theresa Hall - A5 docx pdf  Personal docx pdf
25 - Guest interview - Ray Blake - A5 docx pdf  Personal docx pdf
24 - Defining the important things from the urgent things - A5 docx pdf  Personal docx pdf
23 - Guest interview with Rita Sedani - A5 docx pdf  Personal docx pdf
22 - Printing your own inserts - A5 docx pdf  Personal docx pdf
21 - How to derail your planning system by over thinking - A5 docx pdf  Personal docx pdf
20 - Digital devices/services and your analogue planner - A5 docx pdf  Personal docx pdf
19 - What To Keep In Your 'Others' Tab - A5 docx pdf  Personal docx pdf
18 - Zombie Apocalypse Preparation - A5 docx pdf  Personal docx pdf
17 - Managing Finances In Your Planner - A5 docx pdf  Personal docx pdf
16 - Planning for those of us who actually can't live without planning, with guest co-host Carie Harling - A5 docx pdf  Personal docx pdf
15 - Automation NirvanaA5 docx pdf  Personal docx pdf
14 - Work Life Balance and Your Planner - A5 docx pdf  Personal docx pdf
13 - GTD Productivity And Using Your Paper Planner - A5 docx pdf  Personal docx pdf
12 - Job Seeking and Keeping - A5 docx pdf  Personal docx pdf
11 - Planner Fail -  A5 docx pdf  Personal docx pdf
10 - Planner Hacks - A5 docx pdf  Personal docx pdf
9 - Planner Planning - A5 docx pdf  Personal docx pdf
8 - Choosing Inserts - A5 docx pdf  Personal docx pdf
7 - How do you carry your planner - A5 docx pdf  Personal docx pdf
6 - Planners on the go - A5 docx pdf  Personal docx pdf
5 - Why would you pay more than the price of a Filofax? - A5 docx pdf  Personal docx pdf
4 - Using Your Planner To Create Permanent Habit Changes - A5 docx pdf  Personal docx pdf
3 - Getting on with two or more planners - A5 docx pdf Personal docx pdf
2 - Where to start your planning journey and why - A5 docx pdf  Personal docx pdf
1 - What size and why....  - A5 docx pdf  Personal docx pdf