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30 March 2012

Free For All Friday 176

Hopefully a sunny and warm weekend is around the corner. I've started to note down the weather conditions in my Filofax, so I can compare one year to the next.

So do you record any information on a daily or weekly basis in your Filofax?

But of course it's a Friday so feel free to discuss anything Filofax related. 

43 comments:

  1. Thanks for sharing value able information.

    Make your own quiz

    ReplyDelete
  2. Working while soaking up the beautiful sunshine, so I had my A5 fax, I finished far earlier than expected (no phone, no email, no distractions other than singing birds) but felt uncomfortable at the thought of just tanning myself. I looked at my fax to see whether there was anything else I could do, looked at my project and to do lists, also my diary, and realised that there were quite a few things I could plan and think about while in the sun. Firstly I thought that it was lucky that I could do that but then realised that it wasn’t luck, it was just proof that my system works. Out of my office, away from phones and computers, my system works; such may seem silly to others, but after so much chopping and changing it is a delight to have it proved.

    Also, I was thinking about the leather being in strong sunlight … and so Nivea went on the shopping list! I have also added a “to do” for one year hence; reconditioning and cleaning of fax.

    ReplyDelete
    Replies
    1. Sounds lovely & I absolutely agree with you, Scoot!
      I always plan things on paper & find it so much easier to concentrate in disconnect mode. Glad to hear your system's working. Mine's in for a major overhaul now that my A5 Malden's arrived :)

      Delete
    2. @Scoot - Have you posted anything on your setup? I'd love to hear more about it as it obviously works really well for you. Could you elaborate?

      Delete
    3. hi Scoot.....

      Could I just add a huge LIKE to this?! No comments....just hands down proof that PAPER WORKS.

      To help me prove my point, Barclays online banking has been off-air all day, the last day of the month, the last day of the week, the last month-end of the tax year. Technophiles please note......

      Delete
    4. I don’t think my system is anything extraordinary …. it revolves around accepting that the fax is of limited capacity, which involves being quite strict about what I put in the “Personal Organiser” part of my fax, also realising that I require something comprehensive enough to manage work and life while avoiding duplicating any other work. The final piece of my system came into place when I stopped writing ad nauseum; ie mostly irrelevant information that was already elsewhere.

      My detailed client/work files are A4 lever arch files and are completely separate, though due to professional/legal reasons they will usually contain some evidence of managing the affairs of the client themselves, from the Personal organiser that is the focal point (I believe some will understand it better as a “treffpunkt”) for managing my own work/life on a factual basis using purely relevant info; I emphasise a factual basis as it is too easy to pollute an organiser with non-factual/irrelevant info and therein confuse and therefore corrupt the management of your time/resources.

      (If people are unsure about my use of the word “fact” (as everything is a fact) then look at a news story and highlight only those words with important dates, important names, important locations etc. If you can tell what the story is by just looking at your summary highlighted facts then you’ve done a good job of extracting the key relevant facts; the type of fact that should be in the organiser. I’d bet the non-highlighted words in the news article amount to at least 90% of the words and are a waste of your time and irrelevant to future decisions/any factual or important record of events.)

      When I manage anything I look at the objectives (primary/secondary etc) and functions; being planning, leadership, organising and controlling. Failure to account for any of those elements results in a serious failure of management, though with these processes being so closely bound together (and the fax is of limited capacity) it is practically impossible and a waste of time (certainly confusing) to give a separate tab to each of the management processes. (I think it is a fundamental mistake for companies to produce organisers with separate sections such as “Objectives”, “Planning” etc; it should just be “management”). Behind each project tab I use separate sheets for whatever mind map/timetables/lists of deadlines etc but only include thOSe raw facts that are relevant to my own process of managing. I record events and actions either by immediate entries to the diary, a “to do” entry (without any specific time entry) being the first sheet within my “project” section (split into “work” as in working for a living, household tasks, family tasks, and shopping), or by setting up a separate project behind its own tab. Currently I have 14 dividers that are tabbed at the top for projects that can be either work or privately related, covering subjects as diverse as client projects to a long-term dispute with a local authority.

      Having reached this stage, and boy have I experimented, I can’t believe how stupid I was not to have seen it and done it right from the start.

      Apart form the “personal organiser” side of the fax, there is another side that in terms of work just has a supporting role of referenced tax facts/information.....

      Delete
    5. My own business and visiting cards are kept in the inside front cover, the inside flap has a piece of blotting paper.

      Ist section, tab at top left, is “Notes”; contains lined note paper, currently down to about 12 sheets.

      2nd section, tab at top second from left, is “Projects”.
      1st sheet is basically a list of “To Do’s” split into “work” as in working for a living, household tasks, family tasks, and shopping.
      Then I have dividers, currently 14, tabbed at the top for projects that are work or private related, covering subjects as diverse as client projects to a long-term dispute with a local authority.

      3rd section, tab at bottom right, is a Diary (in the middle of the fax).
      Ist sheet is holidays for UK, USA, Europe, also Muslim, Sikh and Jewish dates.
      2nd and 3rd sheets, year to view planner (each of 4 years on a folded A4 sheet) which I really don’t use and should scrap but is sometimes nice to look at the year in one go.
      Then the actual week to view diary pages; appointments on the left, immediate to do’s on the right.
      Last sheet in the section is a list of annual reminders.

      4th Section, tab is second from bottom right, is Contacts. Not used anymore because I keep my usual phone numbers in my slimline, and all addresses and numbers etc on Outlook which is downloaded to my phone.

      5th Section, tab is third from bottom right, is Reference. Has various sheets with measurements and weights etc for Imperial UK & US & Metric, engineering standards, periodic table, densities of materials, ph table, Euro conversion rates, Federal Reserve Bank details, Other bank details, Exchange details, tax facts from UK and around the world, Geographical and Nautical facts, Astronomical facts about the Solar System from the Sun to Jupiter, morse code, braille alphabet, greek and roman number systems, number systems like hexadecimal etc, clothing and shoe sizes, list of colours to mix to obtain other colours, flying times, road distance chart, time zones, Underground map, world map, money laundering fact sheet, grammar sheets detailing all the types of pronoun/the parts of speech/types of noun/listing difference between analogies/similes/metaphors/idioms etc etc, Royal Mail postage price sheet, mail box collection times, calendars with national holidays from 2000 to 2020, Insurances, lists of printer cartridge codes.
      (I found that many of the standard facts, available with various organisers, were irrelevant to me and so I pulled apart a cheap Collins Gem ready reference and other similar product and re-sorted/cellotaped them into pages that suited my purposes . I then photocopied the patchwork of facts, reducing them to fit onto A5 paper.

      6th Section, tab forth from bottom, is Codes. Has all codes for computer access, equipment codes, phone and broadband codes, email codes, software codes, professional registration codes, subscription codes, bank and credit card codes, passport and driving licence info.

      7th Section, tab fifth from bottom right, is Private.
      Has family birthdays and anniversaries etc, record of previous presents, light bulb ratings, sizes, peoples favourite foods/wines/flowers/perfumes etc, Hospital details, lawn cutting records, gardening diary, fertiliser proportions, firearm details, inspirational quotes, jokes, , animal feed prices, farm livestock guide, pages from Ludwig Wittgenstein’s Tractatus Logico-Philosophicus (part of a book that I keep meaning to finish off (if I ever get stuck on a train/in an elevator); downloaded from Guttenburg website).

      End Section are two envelopes, one for postage stamps/stickers/spare tabs/2 elastoplasts, the second being post it notes and clear hole reinforcements.

      Flap on inside back cover has three A7 cards with envelopes, which are good for little thank you notes and as cards for flowers etc (for women at least; can’t send them to men!).

      Some pages are in the wrong section! (Another To Do, under tomorrow’s sunshine)

      Delete
    6. Woops, first part of previous post has disappeared...here it is again.

      I don’t think my system is anything extraordinary …. it revolves around accepting that the fax is of limited capacity, which involves being quite strict about what I put in the “Personal Organiser” part of my fax, also realising that I require something comprehensive enough to manage work and life while avoiding duplicating any other work. The final piece of my system came into place when I stopped writing ad nauseum; ie mostly irrelevant information that was already elsewhere.

      My detailed client/work files are A4 lever arch files and are completely separate, though due to professional/legal reasons they will usually contain some evidence of managing the affairs of the client themselves, from the Personal organiser that is the focal point (I believe some will understand it better as a “treffpunkt”) for managing my own work/life on a factual basis using purely relevant info; I emphasise a factual basis as it is too easy to pollute an organiser with non-factual/irrelevant info and therein confuse and therefore corrupt the management of your time/resources.

      If people are unsure about my use of the word “fact” (as everything is a fact) then look at a news story and highlight only those words with important dates, important names, important locations etc. If you can tell what the story is by just looking at your summary highlighted facts then you’ve done a good job of extracting the key relevant facts; the type of fact that should be in the organiser. I’d bet the non-highlighted words in the news article amount to at least 90% of the words and are a waste of your time and irrelevant to future decisions/any factual or important record of events.

      When I manage anything I look at the objectives (primary/secondary etc) and functions; being planning, leadership, organising and controlling. Failure to account for any of those elements results in a serious failure of management, though with these processes being so closely bound together (and the fax is of limited capacity) it is practically impossible and a waste of time (certainly confusing) to give a separate tab to each of the management processes. (I think it is a fundamental mistake for companies to produce organisers with separate sections such as “Objectives”, “Planning” etc; it should just be “management”). Behind each project tab I use separate sheets for whatever mind map/timetables/lists of deadlines etc but only include the raw facts that are relevant to my own process of managing. I record events and actions either by immediate entries to the diary, a “to do” entry (without any specific time entry) being the first sheet within my “project” section (split into “work” as in working for a living, household tasks, family tasks, and shopping), or by setting up a separate project behind its own tab. Currently I have 14 dividers that are tabbed at the top for projects that can be either work or privately related, covering subjects as diverse as client projects to a long-term dispute with a local authority.

      Having reached this stage, and boy have I experimented, I can’t believe how stupid I was not to have seen it and done it right from the start.

      Apart form the “personal organiser” side of the fax,
      there is another side that in terms of work just has a supporting role of referenced tax facts/information.

      Delete
    7. Mr Scoot
      Would you be willing to send in photos so we could see your set up along with the text to form a Guest Post?
      Steve

      Delete
    8. I'll see what the phone's resolution is like.

      Delete
    9. @Scoot - thanks for this - really fascinating - I really enjoyed reading it. Just out of interest - did you pull together the English grammar section, or did you get it from somewhere? It's something I would find of great value. I do hope you get chance to do some photo's and format as a proper guest post. Do you maintain your own blog?

      Also - out of interest - which binder do you use?

      Delete
  3. I can't wait to get my hands on a personal purple (smooth) Malden from City Organiser- does anyone know when they will be getting some more stock in? :D

    ReplyDelete
    Replies
    1. Is the smooth version like the Crimson Malden, or is the rough version more like that do you happen to know??? Only I just adore my Crimson Malden and one day,would love a purple A5 Malden.

      Delete
  4. Hello everyone, hopefully you all enjoy these sunny days!
    I have another question: is anyone familiar with Franklin Covey inserts? I remember someone saying that their pocket size fits Mulberry agenda (personal-like size) well without any repunching needed - any clues to that?

    ReplyDelete
    Replies
    1. I can vouch for the FC inserts fitting into a personal Malden- I'm not sure about Mulberry planners. They do stick out a bit further, but it is totally worth it for me to have an ideal layout.

      You can see how they look in a personal Malden in this post I did a while back: http://thecrazylifeofj.blogspot.com/2011/11/my-2012-filo-system-finalized-i-think.html

      Delete
    2. Thanks J, am off to your lovely blog! :)

      Delete
  5. I am currently recording my temperature twice a day. I recently had an infection which resulted in a three day trip to hospital. So keeping an eye on it is important. I had a temperature at one point of 39.9 which raised a few doctor's eyebrows ;-)

    ReplyDelete
  6. Vanjilla, Compact Franklin Covey fits Personal Filofaxes as far as having the same hole configuration and size. HOWEVER, Franklin Covey pages are 4.25 inches wide rather than the filo 3.75 inches and this could really cause problems with sticking out the sides, interfering with your pencil holder, etc., etc. Apparently a few personal size filos are built slightly wider and can accommodate this better.

    ReplyDelete
    Replies
    1. Yes, Mulberry which I'm tempted to test is a bit wider and looks therefore chunkier, just like the filofax pockets... thanks for answering!

      Delete
  7. In process of moving from one condo to another... And it feels GREAT every time I check off another thing from the move-specific to-do list. Everything seems to be going so well and falling into place. Definitely feels meant to be.
    Have a great weekend everyone!

    ReplyDelete
  8. Definitely not a sunny day here in Chicago, but I'm glad someone is enjoying some sunshine!

    I also have done weather doodles on my daily pages for as long as I can remember- I just draw a little sun, sun w/ cloud, cloud, raindrops, etc. and then put the temperature next to it. It's silly, but it is fun looking back on it :)

    ReplyDelete
  9. I am impatiently awaiting the delivery of a mini Ochre Malden that I bought for an amazing price on ebay, it's brand new in its box. I have very small writing anyway, and find that I just don't need that much space - I turn the Wo2P into a grid-layout (almost Dodo Pad style) and this way I find I have more than enough room to plan out each day. The lack of structure in the Wo2P layout is what made me think I needed more space than I do I think.
    I just can't get over how wonderful the mini binders look, can't wait to see if it'll work for me.

    Oh and this means I'll have a Malden in each size (Mini ochre, Pocket black, Personal orchre)!

    ReplyDelete
    Replies
    1. Mia you need a Malden in A5 to complete your collection....

      Delete
  10. Does anybody use a mini as a wallet or purse? I was wondering if it would work to supplement my home bound A5. Jen

    ReplyDelete
    Replies
    1. JasJan: I've been using a mini as a wallet/purse for the past few months and it's been working well for me. I did need to use the side-opening plastic envelopes for loyalty/store cards, driver's license and such, and keep the extra paper to a minimum. You'll probably also want to look for one with a zipped pocket for coins so you won't need to carry around a separate coin purse. I'm using a mini baroque at the moment but also used a Malden, although that was a tighter squeeze.

      Delete
  11. When it's an especially beautiful day I write down the temperature and a pretty picture :) A little silly but it makes me happy!
    Tracy

    ReplyDelete
  12. Has any one had problems with the pen loops on the Maldens?
    Just purchased an A5 (yay) & the material inside the loops has shifted & got stuck. I really don't want to have to send it back. Had a look inside & wonder if I can fix it or if it'll just get worse & rip...

    ReplyDelete
  13. The FC pocket inserts fit the Mulberry organizer.

    ReplyDelete
    Replies
    1. Thanks - just what I needed to hear! :-)

      Delete
  14. I started recording the weather conditions in relation to how I was feeling - I get bad sinus pressure and headaches if there is a change. However, it has grown into more than than. I look forward to recording the weather everyday. It's my opportunity to catch up on what the weather is supposed to be for the next few days. For some reason, it makes me happy.

    ReplyDelete
  15. Vanjilla, after spending over 50.00 on the Mulberry refills and other fillers - I was looking through my desk. At one time I was using FC pocket planner and I found some papers and those pretty rulers with the flowers - so I decided to see if they would fit in my Mulberry and they do. I was so upset, because I had spent so much on the Mulberry fillers only to find out the FC pocket fit. I am now using my Mulberry, but I am thinking of using my Deco now. Believe it or not - and I know you will believe it. I carry both with me, but I have got to stop and only use one. I think it will be the Deco for now. What color is your Mulberry? Not even the sturdiest of the new Filos compare to the Mulberry leather. What do you think?

    ReplyDelete
    Replies
    1. mywormy, that's exactly what would happen to me hadn't you revealed the shortcut to FC - I so appreciate it! I haven't used FC before, but here we go!
      And I'm so familiar with your dilemma, the Decos are really out of this world! Which colour do you have? I don't have any of those, have always admired them, but then somehow gave my heart to the equally extinct Amazonas!
      It's such a relief hearing that you carry them both around - so I'm not the only one, lol! Really, I got the Mulberry last week and have been carrying it around with me just to stroke it every now and then, what a condition of mine!
      I have mine in black congo and just got it as it was a complete bargain, out of curiosity as I really consider myself a straight Filofaxer...
      But exactly as you say: nothing, nothing compares to that leather!!It just wants to be used and loved and I bet it can survive 20 years of real use! And besides, I really like it's size and proportions of the pages, it looks just like a big pocket filofax version!
      I use Finchley in teal at the moment, have been dying for the spring to come so I could activate it, but it kinda faded next to this one and I'm really seduced by these Mulberry powers now!
      Which Mulberry do you have, do you have any pictures posted anywhere to be seen? :-)

      Delete
    2. Wormy & Vanjilla: I've been tempted by Mulberry but have resisted so far. I too am curious and your raving review is making me rethink it.

      Delete
    3. doris, just as Wormy said: you will love it, I'm sure!... :-)

      Delete
  16. Vanjilla: I have decided to use my Mulberry since I spent so much on the fillers. I have the Ivory Deco and I really, really like it. The ebony and ruby are on sale at Filofax USA - I did order the Ebony, but when I got it the clasp was broken, so I sent it back. I also have the black Congo and I love, love it!! Sorry Filo!! I have taken plenty of pictures, but have not posted them - I will do it soon. You are right Vanjilla, the Mulberry does remind me of the pocket filo. I also have the Amazona in brown and hadn't used it for very long when the snap broke! I have noticed that Filofax organizers are no where near the quality of the Mulberry, maybe the older ones - if you can find them!! :-(.

    doris98 - I never thought of leaving Filo and I never really will, but I don't like the quality of their products anymore. you will love the Mulberry!!

    ReplyDelete
    Replies
    1. mywormy, I so agree with your opinion on quality of the Mulberry (I'm so glad we both have the same model!), and also on love for Filos being something irrational in fact! :-)

      Please, make a post on your beauty and let me know! :-)

      Delete
    2. Hi Vanjilla: I will post pics of my Mulberrry so that you can take a look at it! I really do love it. Are you going to start using yours anytime soon?

      Delete
  17. Not being in the U.K., I have always admired them from afar. I guess the cost of the Mulberry will sometimes justify its more superior quality. I'll definitely check them out. Thanks!

    ReplyDelete
  18. Hi doris98, I am not from the UK - but I bought mine from Ebay - I did pay 300.00 for it - but in my opinion it was well worth it!!!

    ReplyDelete
  19. Filo pocket and personal fit the Mulberry rings, right? I don't want to invest in more inserts when I have so many already.

    ReplyDelete
    Replies
    1. doris98: The only inserts other than the Mulberry are the Franklin Covey "Pocket Planner". The Filofax "Personal" will not fit.

      Delete
  20. doris98 - The Franklin Covey inserts for their "pocket" planner fit the Mulberry. The Filofax inserts for the "personal" don't fit the Mulberry.

    ReplyDelete
  21. This comment has been removed by the author.

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