11 August 2016

The Hitch Hikers Guide to the Plannerverse - Episode 24

Defining the important things from the urgent things

URGENT! No, not really. NO! It’s URGENT! DO IT NOW!

How do you define the importance of to-dos and layout a strategic plan for planning? Join the gruesome twosome in figuring out these details in the Plannerverse. 

Nothing we say can be used against us, unless of course, it’s urgent.

If you have ideas for future episodes please send them to steve at philofaxy dot com

Show Notes (timings approximate)
00:00 - Introductions
01:00 - Prioritising things
01:10 - The Eisenhower quadrant
03:00 - Article on the website - Art of Manliness
03:45 - Demands on our time
07:00 - Your decisions on a daily basis
07:45 - Distinguishing the important and the non-important issues in life
08:30 - Working towards goals
10:00 - Weekly planning
11:15 - Assigning tasks to days
12:30 - Small and permanent habit changes
14:15 - Quadrant four time wasters
15:00 - Breaking down the big tasks/projects to make them acheiveable
17:15 - Assigning priorities to tasks in a paper planner
18:00 - Splitting tasks throughout the year.
19:30 - Delegating tasks
19:50 - Omnifocus
21:00 - Putting tasks in to contexts
22:15 - Bullet Journalling
23:30 - Parallel and consecutive tasks
25:30 - Train yourself from living in quadrant 3 and 4
26:45 - Dive in to a book or listen to our podcasts when you want to have 'time out'
28:00 - Steve's homework for this week!
29:45 - Tip of the week

Other resources:

Time Management - Readers links - Philofaxy

Episode 24 - Defining the important things from the urgent things

A direct download is also available here: Episode24.mp3

Show notes: A5 docx pdf  Personal docx pdf

NB: A5 is in A4 format so it can be scaled to suit A5 or A6 size. Personal is for printing direct on Personal size paper.

Presenters - Karine Tovmassian and Steve Morton
Editing and production - Steve Morton

Our Websites:
Karine: Plannerology @karinetovmassian
Steve: Philofaxy, Travellers Notebook Times@MrPhilofaxy

Rita has also been one of our 'Readers Under The Spotlight'

Naturally we would love to hear your feedback on the podcast. If you use iTunes please gives us your rating or reviews of the podcast.

Previous Episodes:

23 - Guest interview with Rita Sedani - A5 docx pdf  Personal docx pdf
22 - Printing your own inserts - A5 docx pdf  Personal docx pdf
21 - How to derail your planning system by over thinking - A5 docx pdf  Personal docx pdf
20 - Digital devices/services and your analogue planner - A5 docx pdf  Personal docx pdf
19 - What To Keep In Your 'Others' Tab - A5 docx pdf  Personal docx pdf
18 - Zombie Apocalypse Preparation - A5 docx pdf  Personal docx pdf
17 - Managing Finances In Your Planner - A5 docx pdf  Personal docx pdf
16 - Planning for those of us who actually can't live without planning, with guest co-host Carie Harling - A5 docx pdf  Personal docx pdf
15 - Automation NirvanaA5 docx pdf  Personal docx pdf
14 - Work Life Balance and Your Planner - A5 docx pdf  Personal docx pdf
13 - GTD Productivity And Using Your Paper Planner - A5 docx pdf  Personal docx pdf
12 - Job Seeking and Keeping - A5 docx pdf  Personal docx pdf
11 - Planner Fail -  A5 docx pdf  Personal docx pdf
10 - Planner Hacks - A5 docx pdf  Personal docx pdf
9 - Planner Planning - A5 docx pdf  Personal docx pdf
8 - Choosing Inserts - A5 docx pdf  Personal docx pdf
7 - How do you carry your planner - A5 docx pdf  Personal docx pdf
6 - Planners on the go - A5 docx pdf  Personal docx pdf
5 - Why would you pay more than the price of a Filofax? - A5 docx pdf  Personal docx pdf
4 - Using Your Planner To Create Permanent Habit Changes - A5 docx pdf  Personal docx pdf
3 - Getting on with two or more planners - A5 docx pdf Personal docx pdf
2 - Where to start your planning journey and why - A5 docx pdf  Personal docx pdf
1 - What size and why....  - A5 docx pdf  Personal docx pdf


  1. This episode is probably my favorite!

  2. Some very interesting and useful points, I will research a little on the Eisenhower quadrant as it seems like a nice system to put into practice. Even though I'm very organised, keep my planners up to date and am on top of my tasks I still find myself procrastinating a lot. Thanks for another great podcast!

  3. Loved the episode too, but not all of us can delegate or outsource the urgent busywork. What I do to keep it at bay is that I do it mainly in the late afternoon, when I am not very productive anyway. For example I am responding to emails not first thing in the morning, but in the hour before I leave the office. This motivates me to keep it short and efficient, so that I don't have to stay in longer. For a series of necessary phonecalls I would leave the office and go for a walk with them -since reference information is in my planner I don't need to be at my desk.