09 November 2011

Diary/Planner Year Overlap?

As you know I've already set up another Filofax organiser for 2012.

I hit on a minor inconvenience this morning when Mrs M started booking flights or I should say tried to start booking flights in January and July 2012. I like to make sure key events like this are recorded in my Filofax to make sure we don't go and clash with other events or someone wants to come and see us etc.

Not a big problem, but having yet another Filofax A5 out on the desk along with the other two (my normal planner, and my work one) was the tipping point!

So what to do...  apart from clearing the desk to allow for another one! Then I had a brain wave. When I get to December I will move the last month of my current planner in to the 2012 organiser and then I will have an overlap period. I have just checked and there is enough capacity in the Malden to take the extra pages for the month they will be in there.

So what do you do about up and coming events in the next year in your Filofax? Do you start putting in next years diary insert in to your Filofax before you get to the end of the year and remove some of this years (say the first 6 months) to accommodate it?

19 comments:

  1. that is exactly what I did yesterday. I removed the old 2011 diary, put in the new 2012 one and replaced the last two months of 2011 between the information pages and the first weekly view. It is only about 10 sheets extra, so it doesn't take up that much room. Might be different for page-a-day calendars of course.

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  2. When I used a Filofax for my planner I rotated inserts every few months to have several months past and at least 6 months future. I never did do distinct years only with my diary inserts.

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  3. My dates for the next year usually appear around October. So I change the calendar, removing October to September of the "current" year and add the whole next year. This makes me carry 15 months all year long. But it fits in my Personal and gives me the chance of keeping fortcoming appointments in my view.

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  4. I have a plain notes page just for future diary and I list all important events which need to go in the next diary and even 2 years ahead... ie my 50th party to arrange in 2013, my prescription card to update in 2013 etc etc. As I've got a mid-year diary I am already able to schedule 2012 dates ahead. But any from Sept to Dec I can't..... so those go on my future diary page. Seems to work well for me. All dates are copied into the next diary and the page updated when the new diary is in place.

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  5. I struggle with the amount of diary inserts I have specially when the new year rolls around and it gets too bulky when I add the new inserts but I really like your method Butanben!!

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  6. I used to stuff entire years into my planner, and then I read a comment here...I can't remember if it was an actual comment, or part of an article. Basically it stated that you were suppose to use ALL the inserts-have a year planner, a few month pages, fewer week pages, and even fewer day pages.

    So my solution has been to put in a year of month at a view pages, which I use for planning actual solid dates, plans, appointments etc. Then I also have a month or so of day per page-these are what I use to record to dos and notes.

    Right now I have the last few months of 2011 and all of 2012 in month on two pages, and this week of November through the end of December. I usually keep about 6 weeks of day per page for future to dos and notes.

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  7. i put in a 2012 vertical planner and have been putting new year's appointments and events in there. i like having month on 2p in my filo as the mainstay calendar but for some reason i didn't want to put 2012 in yet. i might use this insert instead... or in addition...not sure yet... of course since i already have both for 2012 i'll probably interchange them every so often depending on need/mood at the moment. filofax is so cool like that

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  8. oh right - sorry forgot to finish. i'm similar to amanda - i start off with the full year in month o2p, a month of wpp with todos in between and a bunch of graph paper for free dailies (some days need more space than others) plus i have my couple of month pages to log daily mood, best things, etc and a couple of pages to recap the weeks of the month...hmm... off to take pics for a blog post forgot i was gonna do that awhile ago...

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  9. I use same system as Laurie. Usually 4 months past and 6 months future.

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  10. I'm using the FF vertical year planner to record New Year's events and appointments. Usually I'd just start putting in some of the 2012 monthlies, but since I am switching to the FC inserts next year, there is really no good way to deal with two different sized calendar inserts.

    So, for the time being, next year's events are going into my every day Filo on the year planner, and if I have time I also record them on the monthly/daily FC pages which are sitting at home, waiting to be used! Since my fiance is spending New Year's Day shooting a wedding this year, I'm hoping I have a few spare hours to perfect my 2012 system :)

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  11. Thank you Minnie! It seems to work for me until the new diaries roll around, and I can check I am not double booking on any day.Also means that if there is an event in say 2013,(even got an important family birthday one in 2019!!) I know it is going in the future diary and won't be forgotten!!

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  12. [the other Amanda... from Paper, Pens and Ink]
    I do a bit of a combo of several systems on here... I have a month or so of WO2P that have passed (though I rarely need to look at them so I may realise that real estate soon), then I have about 6 months of WO2P. I only ever have the current week of day per page diary (for detailed planning) and I don't really use month to view or longer. I do have a few sheets of paper at the back of the diary for 'future planning' with separate years on them (so a sheet for 2012, one for 2013 etc) - largely reminding me when all my vaccinations for Malawi are due!

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  13. I use one or other of the undated monthly planners - these ones:
    http://www.philofaxy.com/files/A4MonthPlanner.pdf
    http://www.philofaxy.com/files/A4MonthlyTimePlanner.pdf

    These cover the start of the year, and for scheduling blocks of committed time further ahead I use an Annual Overview form http://www.philofaxy.com/files/A4AnnualOverview365.pdf

    This avoids splitting the current year's week to view diary, which goes intact into archive over the Christmas holidays.

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  14. Do any of the others in academia on here find it easier to work in Sept to Sept (or equivalent start of academic year date) years? I can get really confused when people say things will happen at the 'start of next year' because quite often I am assuming they are happening 9 months after the person I'm talking to is meaning!
    Or is it just me?

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  15. I already archived most of 2011 and now there are the last 3 month of 2011 and the first 3 month of 2012 inside - thats when my semester ends and i already had a few deadlines and exams to fill in.

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  16. @Amanda from Paper Pens and Ink. I use a mid year diary, being a teacher. I find the WH Smith one to be the best layout, as I can use the notes section at the side for birthdays etc. I like the separate evening appointments section too. What I don't like is the paper quality ..... a bit thin!!!

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  17. @Butanben
    I don't know that layout, but if the paper's thin, it might bug me... Do you have any pics?
    I use standard years of Filofax, but work in academic years (across the standard years).

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  18. Thanks for all your comments, I've taken the plunge and moved my last two months in to my 2012 set up yesterday and I will use it and then I will take it out a the end of the year.

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  19. I have yearly plans for ongoing and next year all the time in my Filofax. Than I have week-per-2p for the next few weeks (and usually the last few too). I don't sort pages per year before archiving them. Saves a lot of space, which I then use for other pages.

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