Diary Inserts for 2021

This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but do not charge or use commercially.

If you have a Filofax organiser, you probably have diary pages – probably ones made by Filofax. If you’re happy with those pages, great. If you’d like to try something different, read on. If you’d like to experiment or adapt a diary that is just right for your very particular needs then you’ve come to the right place.

Ray Blake of the My Life All in One Place blog and I have collaborated in an ongoing project to produce a range of diary layouts that can be downloaded, printed, punched and used. You can find them all here and they are all free. They are offered for download and use under a Creative Commons Licence. That means you can freely use and adapt them other than commercially. You can share these templates with other people, but you must not charge for them.

You need to decide whether you just want to download prepared layout sets for the full year, or whether you want to roll up your sleeves and adapt our templates to your own needs. Some of the things you can do when you have the source files are:

• Make and print a diary for any year - past, present or future
• Adjust the space given to different days or other template elements
• Add your name or other details to each page
• Make a diary for part of a year, or for any period you want
• Change the language of month and day name

Follow the links below to the blog posts where the files are to be found. Often there will be several in one post, but the individual files will be clearly signposted and instructions are included in the posts. Not all of the sets we plan to produce are available yet. I'll make more of the links live as further sets become available.

Before downloading the PDF files and printing them please read the note at the foot of this page about PDF readers scaling the print output.

Please note that the previews will always show 2015 or earlier, but the real files should be the correct year.

Inserts for 2021

Please note that previews are not updated each year unless the design has changed.

A4/A5 Format

1. Day per page .docx .pdf  Source Files Preview
2. Day per page minimalist journal (narrow) .doc .pdf Source Files Preview
3. Day per page minimalist journal (wide) .doc .pdf Source Files Preview
4. Day per page (Time Management) .docx .pdf Source Files Preview
5. Day on two pages .docx .pdf  Source Files Preview
6. Day on two pages (Time Management) .docx .pdf Source Files Preview
7. Day on two pages (Daily Dashboard .docx .pdf Source Files - Word Excel Preview
8. Two days per page (Lined) .docx .pdf  Source Files Preview
9. Two days per page (Unlined) .docx .pdf Source Files Preview
10. Week per page .docx .pdf  Source Files Preview
11. Week per page CC .docx .pdf  Source Files Preview
12. Week per page with Tasks .docx .pdf  Source Files Preview
13. Week plus Tasks sub-divided Days .docx .pdf Source Files Preview
14. Week on one page Enhanced TM .docx .pdf Source Files Preview
15. Week on two pages Enhanced TM   .docx .pdf  Source Files Preview
16. Week on two pages Enhanced TM (5 line version)  .docx .pdf  Source Files Preview
17. Week on two pages Enhanced TM  with Journal  .docx .pdf  Source Files Preview
18. Week on two pages Enhanced TM (5 line version) with Journal .docx .pdf Source Files  Preview
19. Week on two pages Enhanced TM V3 (4 line version)  .docx .pdf  Source Files Preview
20. Week on two pages Enhanced TM V3 (5 line version)  .docx .pdf  Source Files Preview (4 line)
21. Week on two pages Enhanced Reversed TM (4 line version)  .docx .pdf  Source Files Preview 
22. Week on two pages Enhanced Reversed TM (5 line version)  .docx .pdf  Source Files Preview 
23. Week on two pages (cotton cream layout) .docx .pdf Source Files Preview
24. Week on two pages Journal .docx .pdf  Source Files Preview
25. Week on two pages Journal Lined .docx .pdf  Source Files Preview
26. Week on two pages Vertical with tasks .docx .pdf  Source Files Preview
27. Week on two pages Vertical without tasks .docx .pdf  Source Files Preview
28. Week on two pages Minimalist Vertical .docx .pdf Source Files Preview
29. Month per page .docx .pdf Source Files Preview
30. Month per page (Horizontal Format) .docx .pdf Source Files Preview
31. Month per page with notes: .docx .pdf Source Files  Preview
32. Month on two pages .docx .pdf  Source Files Preview
33. Month on two pages with notes .docx .pdf  Source Files Preview
34. Month on two pages - lined .docx .pdf Source Files Preview
35. Monthly Overview Diary A5 Single Sheets .docx .pdf Source Files Preview
36. Monthly Overview Diary A5 Facing Pages .docx .pdf Source Files Preview
37. Two months on one page .docx .pdf Source Files Preview
38. Year planner A4 .docx .pdf Source Files Preview
39. Year planner A4/A5 Z fold .docx .pdf Source Files Preview
40. Year planner (vertical format) .docx .pdf Source Files Preview
41. 2021 Year Calendar .doc .pdf Preview

A6 Inserts for 2021

1. Day per page  - Word, PDF, Source (Word Excel), Preview
2. Two days per page (Lined)  - Word, PDF, Source (Word Excel), Preview
3. Two days per page  - Word, PDF, Source (Word Excel), Preview
4. Week per page  - Word, PDF, Source (Word Excel), Preview
5. Week view - Word, PDF, Source (Word Excel), Preview
6. Week view (vertical layout)  - Word, PDF, Source (Word Excel), Preview
7. Week plus Notes - Word, PDF, Source (Word Excel), Preview
8. Week plus Tasks - Word, PDF, Source (Word Excel), Preview
9. Week plus Tasks sub-divided Days - Word, PDF, Source (Word Excel), Preview
10. Enhanced Time Management Week View - Word, PDF Source (Word Excel), Preview
11. Enhanced Time Management Week View V2 - Word, PDF Source (Word Excel), Preview
12. Enhanced Time Management Week View V2a - Word, PDF Source (Word Excel), Preview
13. Month per page - Word, PDF, Source (Word Excel), Preview
14. Month on two pages  - Word, PDF, Source (Word Excel), Preview
15. Month on two pages (Horizontal format) - Word, PDF, Source (Word Excel), Preview
16. 2021 Year planner  - Word 2021 PDF 2021, Source (Word Excel), Preview
17. 2021 Year planner (vertical format) .docx .pdf Source(Word Excel) Preview
18. 2021 Year Calendar .doc .pdf Preview

All of these A6 files are in A4 format and all should be printed on to A6 size paper as detailed in the previous post. There is one exception to this and that is the Year Planner, this should be printed on to A5 paper at 70% scale and then Z folded to fit in to A6.

Personal on Personal Paper

1. Day per page .docx .pdf  Source Files Preview 
2. Two days per page .docx .pdf Source .docx .xlsx Preview
3. Week per page .docx .pdf  Source Files Preview
4. Week per page plus notes and tasks .docx .pdf  Source Files Preview
5. Week on two pages .docx .pdf Source Files Preview
6. Week on two pages Vertical .docx .pdf  Source Files Preview
7. Enhanced Time Management Week View Word PDF Source Files Preview
8. Enhanced Time Management Week View V2 Word PDF Source Files Preview
9. Enhanced Time Management Week View V2a Word PDF Source Files Preview
10. Month per page .docx .pdf  Source Files Preview
11. Month per page with notes: .docx .pdf Source Files  Preview
12. Month per page with notes landscape .docx .pdf Source Files Preview
13. Month on two pages landscape .docx .pdf Source Files Preview
14. Month on two pages .docx .pdf  Source Files Preview
15. Month on two pages with Notes .docx .pdf Source Files Preview
16. Month on two pages (Horizontal) .docx .pdf Source Files Preview
17. Month on two pages lined .docx .pdf Source Files Preview
18. Monthly Overview Diary Single Sheets .docx .pdf Source Files Preview
19. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview
20. Year Calendar .docx .pdf Preview

Personal on A4 Paper

1. Day per page .docx .pdf Source Files Preview 
2. Day per page minimalist .docx .pdf Source Files Preview
3. Day on two pages .docx .pdf  Source Files Preview
4. Two days per page (Lined) .docx .pdf  Source Files Preview
5. Two days per page (Unlined) .docx .pdf  Source Files Preview
6. Week on one page .doc .pdf Source Files Preview
7. Week on two pages Enhanced TM .docx .pdf  Source Files Preview
8. Week on two pages Vertical layout .docx .pdf  Source Files Preview 
9. Week on two pages .docx .pdf  Source Files Preview
10. Week on two pages landscape layout .docx .pdf Source Files Preview 
11. Month per page .docx .pdf  Source Files Preview
12. Month on two pages .docx .pdf  Source Files Preview
13. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview
14. Year planner .docx .pdf  Source Files Preview
15. Year planner (vertical format) .docx .pdf Source Files Preview

Personal on Letter Paper (North Americans Only!)

1. Day per page .docx or .pdf Source Files  Preview
2. Day per page minimalist .docx or .pdf Source Files  Preview
3. Day on two pages .docx or .pdf Source Files  Preview
4. Two days per page .docx or .pdf Source Files  Preview
5. Two days per page (lined) .docx or .pdf Source Files  Preview
6. Week on two pages - TM  .docx or .pdf Source Files  Preview
7. Week on two pages - CC  .docx or .pdf  Preview
8. Week on two pages - Vertical layout -  .docx or .pdf  Preview
9. Week on two pages - Landscape layout .docx or .pdf  Preview
10. Monthly Overview Diary Facing Pages .docx .pdf Source Files Preview

Pocket on A4 Paper

1. Day per page minimalist .docx .pdf Source Files Preview
2. Day on two pages .docx .pdf  Source Files Preview
3. Two days per page (Lined) .docx .pdf  Source Files Preview
4. Two days per page (Unlined) .docx .pdf  Source Files Preview
5. Week on two pages enhanced TM .docx .pdf  Source Files  Preview
6. Week on two pages CC Inspired Layout .docx .pdf Source Files Preview
7. Month on one page .docx .pdf  Source Files Preview
8. Month on two pages .docx .pdf  Source Files Preview
9. Year Planner (Vertical Format) .docx .pdf Source Files Preview

Mini on A4 Paper

• Mini Week on two pages .docx .pdf Source Word Excel Preview
• Year Planner (Vertical Format) .docx .pdf Source Files Preview

M2 on A4 Paper

• M2 Week on two pages (Vertical layout) .docx .pdf Source Files Preview
• M2 Week on two pages (Horizontal layout) .docx .pdf Source Files Preview

Note: Printing Word or PDF files
When printing either the Word or the PDF files, it is essential that you set the paper size correct in the application and in any printer dialogue boxes on your PC/Mac. If you are printing on A4 paper, then you need to set the paper size to A4 not Letter or any other size.

If you don't set the paper size correctly then the files will be resized according to the paper size you have selected, despite having A4 paper loaded in the printer.

Printing PDF Files

When you print your PDF file, it prints out smaller on paper than the Word or other file it was created from.

When you print from Adobe Acrobat Reader, you will see this dialogue:

You will see that 'Print Scaling' setting is by default set to 'Shrink to Printable Area? That's the one that's shrinking your PDF when you print it.

Change the setting to 'None':

Now, when you print the PDF it will print at the right size.

Using the source files

Tutorial for MS Office for Mac 2016 (Office 365)

With the change to MS Office 2016 for Mac, the basic method is still the same, just where things are located has changed a little compared to previous versions of Office.

If possible please watch the video in HD and on a large screen.



Tutorial for MS Office for Mac 2011



Tutorial for MS Office for Windows 2010


Tutorial for MS Office for Windows 2003





This work by Philofaxy is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License. Please download, adapt, use, share, but don't charge or use commercially.